Cataloguing\/Indexing & Collection Officer
\nDepartment:\u00a0Procurement & Administration\u00a0Job Grade:\u00a0A\u00a0Reports to:\u00a0Manager Contracts and Records Management
\nJob Purpose\u00a0To ensure the secure, accurate, and efficient management of organizational records by collecting, classifying, indexing, and storing documents in the central archive, while maintaining data integrity, accessibility, and confidentiality in compliance with banking and regulatory standards.
\nMain Duties & Responsibilities<\/p>\n
Collect documents\/boxes for archiving from various branches and departments to the bank repository\/central archiving.
\nSort and classify documents by department, category, and document type.
\nLog receipt of documents with date, source, and description. Check and verify completeness, accuracy, and authorization of received documents.
\nCreate index entries including key metadata such as title, date, department, and classification code assign unique reference numbers or barcodes for identification and tracking.
\nEnter document details into the archive or records management system (physical or electronic).
\nEnsure proper labeling and tagging of documents for easy retrieval.
\nFile or store documents in designated archive\/repository sections
\nMaintain an updated document index or register for tracking purposes.
\nCoordinate with departments\/branches on document submission schedules and standards.
\nEnsure safe handling and transportation of documents to the archive to avoid damage or loss.
\nMaintain security and confidentiality of sensitive and classified information.<\/p>\n
Knowledge, Skills, Qualification and Experience
\nKnowledge, Qualifications and Experience<\/p>\n
Bachelor\u2019s degree in Records Management, Archives and Information Studies, Library Science, Information Management, Public Administration, or a related field.
\nA minimum of 3\u20135 years\u2019 proven experience in records management, archives administration, or information management within a corporate, government, or institutional environment.
\nSound knowledge of records lifecycle management, including creation, classification, retention, storage, retrieval, and disposal of records.
\nProficiency in records management systems, document management software, and Microsoft Office applications; familiarity with digital archiving tools is an added advantage.
\nStrong understanding of records classification schemes, filing systems, and metadata standards for both physical and electronic records.
\nKnowledge of legal, regulatory, and compliance requirements related to records retention, confidentiality, and data protection.
\nDemonstrated ability to ensure accuracy, integrity, security, and accessibility of records in line with organizational policies and best practices.<\/p>\n
Skills<\/p>\n
Strong organizational and records management skills
\nHigh attention to detail and accuracy
\nAbility to manage both physical and electronic archives effectively
\nConfidentiality, integrity, and ethical handling of information
\nAnalytical and problem-solving skills
\nAbility to work independently and collaboratively with various departments
\nAdaptability to evolving information management systems and technologies<\/p>\n
Sharing is Caring! Click on the Icons Below and Share<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/TZRecruitment@equitybank.co.tz","_company_name":"Equity Bank","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-3267","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-tanzania","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-listings\/3267","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/media?parent=3267"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job_listing_region?post=3267"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-categories?post=3267"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-types?post=3267"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}