Descriptions<\/p>\n
The Office Administrator\/Receptionist will provide support to office administration and front desk activities, ensuring the Secretariat office is well-managed and welcoming to members, partners, and visitors.<\/p>\n
Major Responsibilities
\n\u2022 Front Desk & Visitor Services
\n\u2022 Office Administration & Supplies Management
\n\u2022 Communication & Correspondence Handling
\n\u2022 Document, Records & Asset Management
\n\u2022 Logistics, Health & Safety Support<\/p>\n
\u2022 Administrative Support
\nSpecific Responsibilities
\nFront Desk & Visitor Services
\n\u2022 Attend the front desk and receive visitors professionally.
\n\u2022 Ensure visitors sign the visitors\u2019 book and issue visitor passes as required.
\n\u2022 Direct visitors to relevant staff and coordinate meeting room bookings, ensuring rooms are prepared.
\n\u2022 Prepare coffee\/tea for visitors as appropriate.<\/p>\n
\u2022 Maintain logs of visitor statistics and front desk activity.
\nOffice Administration & Supplies Management
\n\u2022 Ensure office cleanliness, arrangement, and upkeep.
\n\u2022 Track office supplies and consumables, liaise with suppliers, and place orders proactively.
\n\u2022 Oversee office opening\/closing arrangements and confirm basic security measures are observed.
\nCommunication & Correspondence Handling
\n\u2022 Receive and direct incoming calls professionally; take and deliver messages promptly.
\n\u2022 Monitor and respond to general office email accounts.
\n\u2022 Manage incoming and outgoing mail\/courier services.
\n\u2022 Support the documentation and minuting of various meetings held by the Secretariat and UVIWADA leadership.<\/p>\n
Document, Records & Asset Management
\n\u2022 Support filing, scanning, electronic archiving, and proper storage of operational documents.
\n\u2022 Organize and maintain physical files in office cabinets for easy retrieval.
\n\u2022 Maintain and update the office asset register (including serial numbers).
\n\u2022 Support safe custody and proper use of office assets.<\/p>\n
Logistics, Health & Safety Support
\n\u2022 Support participant registration during meetings\/workshops.
\n\u2022 Coordinate related logistics such as bookings and confirmations.
\n\u2022 Support upkeep of first aid kits, emergency contact lists, and fire safety equipment.
\n\u2022 Assist with fire drill coordination or visitor safety briefings.
\nAdministrative Support
\n\u2022 Provide administrative support to the emergent national association along the lines of the above major responsibilities, insofar as the Secretariat is hosted in the offices
\n\u2022 Administrative support, including receiving guests, managing general communications, supporting filing, and supporting various logistics associated with meetings.<\/p>\n
Requirements<\/p>\n
Qualifications, Knowledge, and Experience
\n\u2022 Diploma in Social or Business Studies or related field.
\n\u2022 Administrative\/Secretarial Diploma from a recognized institution.
\n\u2022 At least 3 years\u2019 experience working in a similar position, preferably in a busy office.
\n\u2022 Exposure to NGO\/CSO work environment.
\n\u2022 Proven ability to work with minimum supervision.
\n\u2022 Computer literacy (Word and Excel essential).
\n\u2022 Strong verbal and written communication skills in English and Swahili.
\n\u2022 Hardworking, willing to learn, smart, polite, and assertive.<\/p>\n
\u2022 Ability to work with people of different cultures.
\n\u2022 Female candidates and Dar es Salaam residents are encouraged to apply.<\/p>\n
Skills Required<\/p>\n
management skills<\/p>\n
Data organization and documentation<\/p>\n
Event Communication Logistics<\/p>\n
General Administration<\/p>\n
Communication Skills<\/p>\n
Record Management Skills<\/p>\n
Sharing is Caring! Click on the Icons Below and Share<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Niajiri Platform","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-3578","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-tanzania","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-listings\/3578","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/media?parent=3578"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job_listing_region?post=3578"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-categories?post=3578"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-types?post=3578"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}