The position
\nAKF is hiring a\u00a0Procurement Assistant\u00a0to help in the implementation of its Climate Resilience Project, focusing on Maendeleo Regenerative Farming at Aga Khan University (AKU)-Arusha Climate Environment Research (ACER)
\nRoles and Responsibilities<\/p>\n
Support the effective implementation and monitoring of annual procurement plans in collaboration with project and finance teams.
\nEnsure all procurement activities comply with organizational procurement policies and procedures, donor requirements, and value-for-money principles.
\nAssist in the sourcing, identification, and prequalification of competent suppliers, contractors, and service providers.
\nFacilitate the collection of quotations, preparation of bid analyses, and coordination of supplier evaluation processes.
\nSupport negotiations with suppliers and vendors to secure cost-effective, high-quality, and timely delivery of goods and services.
\nPrepare, process, and maintain procurement documentation, including purchase requisitions, bidding documents, Local Purchase Orders (LPOs), contracts, and procurement files.
\nMaintain and regularly update the database of prequalified suppliers and vendor records.
\nFollow up with suppliers and service providers to ensure timely delivery in accordance with agreed contracts and purchase orders.
\nCoordinate with the Finance Department to facilitate timely processing and settlement of suppliers\u2019 invoices.
\nMaintain accurate, organized, and up to date procurement records and filing systems in both electronic and hard copy formats.
\nUpdate procurement tracking tools and support the preparation of periodic procurement reports, including monthly and quarterly reports.
\nSupport inventory management processes to ensure proper tracking and accountability of organizational assets and supplies.
\nEnsure procurement records are complete, accurate, and readily accessible for audit and compliance reviews.
\nPromote environmentally sustainable and climate-responsive procurement practices where applicable.
\nEncourage inclusive and gender responsive procurement practices, including engagement with women led businesses and local suppliers where feasible.
\nLiaise with internal departments and external stakeholders to ensure smooth and efficient procurement operations.
\nCarry out any other duties and responsibilities as may be assigned by the line manager<\/p>\n
The requirements<\/p>\n
Diploma\/Advanced Diploma, in Procurement and Supply Chain Management, Procurement and Logistics Management, or related field from a recognized institution.
\nAt least 2 years of relevant working experience in procurement or supply chain management, preferably within donor funded project organizations.
\nGood knowledge of procurement procedures, vendor management, and contract administration.
\nFamiliarity with procurement legislation, donor compliance requirements, and best procurement practices.
\nStrong organizational and record management skills with attention to detail.
\nProficiency in Microsoft Office applications.
\nGood analytical, negotiation, and problem-solving skills.
\nExcellent oral and written communication skills in English and Kiswahili.
\nAbility to work under pressure, manage multiple assignments, and meet deadlines with minimal supervision.
\nHigh level of integrity, professionalism, and ethical conduct
\nCommitment to AKF\u2019s code of conduct and values
\nEffective collaboration across multicultural teams and stakeholders located across multiple offices, organisations, and geographies.<\/p>\n
Applications will be reviewed on an ongoing basis. Only shortlisted candidates will be contacted.
\nAKF recognizes the importance of safeguarding and is committed to ensuring it manages a wide range of risks such that beneficiaries, staff, other associates, and the organization are kept safe from harm.<\/p>\n
Sector
\nSocial Development<\/p>\n
About the Agency
\nThe Aga Khan Foundation is a leading global development organisation working to tackle the root causes of poverty. For more than 50 years, we have helped create strong community institutions that support sustainable, locally driven initiatives to improve the lives of millions of people. By combining local knowledge with global best practices, we strive to bring about transformative and long-lasting improvements to quality of life.
\nWorking alongside the agencies of the Aga Khan Development Network and through partnerships with local communities, civil society and business as well as governments and international aid agencies,\u00a0we are building a future where we all thrive together.<\/p>\n
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