Administrative Assistant at Messrs. Chikafya & Associates

We are inviting applications from suitably qualified, professional and highly organised individuals for the position of Administrative Assistant. The successful candidate will serve as the first point of contact for clients and visitors and will play an important role in ensuring the smooth day-to-day administrative operations of the Firm. The role will include front desk management, handling client enquiries, managing appointments, receiving correspondence, organising files, and providing general administrative support to the legal team.

Candidates with prior exposure to a professional services environment, particularly where document handling, diary management, and confidential correspondence form part of the role, may find the position especially rewarding, as there may from time to time be opportunities to assist with internal file management and other support functions within the Firm.
 
Key Responsibilities

Welcoming clients and visitors in a professional manner
Managing calls, emails, and appointments
Handling incoming and outgoing correspondence
Maintaining office diaries and schedules
Filing, scanning, printing, and organising documents
Supporting general office administration
Assisting with internal coordination of files and meetings
Maintaining confidentiality and professionalism at all times

Minimum Requirements

Diploma or Certificate in Business Administration, Office Administration, Secretarial Studies, Public Administration, Paralegal Studies, Legal Practice, or a related field.
Strong  communication and interpersonal skills.
Proficiency in Microsoft Office Suite.
Strong organisational and multitasking ability.
Professional appearance and client-facing confidence.
Exposure to a professional service, legal, or compliance-oriented environment will be an added advantage.

 
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