Directors Secretary at Mayiko Infrastructure Limited

POSITION OVERVIEW
Mayiko Infrastructure Limited, a leading global mining conglomerate, is seeking a highly organized, professional, and discreet Secretary with 2–5 years of experience to serve as the administrative backbone of our corporate office. This role provides high – level administrative and secretarial support to the Directors to ensure efficient operation for the executive office. The role involves managing schedules, handling communication, organizing meetings, preparing documents, maintaining confidentiality and coordinating office activities.
KEY RESPONSIBILITIES
Administrative support

Manage and maintain the Directors daily schedule and appointments
Organize meetings, conferences and travel arrangements
Maintain office filling systems and records
monitor deadlines and follow up on pending tasks

Communication Management

Receive and screen phone calls and visitors
Handle incoming and outgoing emails, letters and memos
Draft professional correspondence on behalf of the Director
Liaise with staff, clients, suppliers and stakeholders

Meeting Coordination

Schedule meetings and send invitations
Prepare meeting materials and presentations
Record meeting minutes and distribute them
Track action items and follow up on implementation

Record & Documentation

Manage both physical and digital filing systems, ensuring sensitive operational and financial data is properly organized and securely stored.
Maintain confidential files and documents
organize electronic and physical records
Ensure accurate documentation and archiving
prepare monthly and weekly reports

Office Coordination

Ensure smooth office operations
Monitor office supplies and procurement needs
Coordinate with departments on administrative matters.
Assist in organizing company events and function

Confidentiality

Handle highly sensitive company information with strict discretion and integrity at all times.

QUALIFICATIONS & REQUIREMENTS
Education

Diploma or Degree in Secretarial Studies, Business Administration, Office management or a related field.

Experience

2–5 years of proven experience in Secretarial or Executive Assistant roles preferred

Demonstrated proficiency in shorthand and accurate minute-taking, including:

Ability to take shorthand notes accurately and efficiently during meetings, briefings, and discussions.
Skilled in recording key discussions, decisions, resolutions, and action items during board and management meetings.
Experience in transcribing shorthand notes into clear, professional, and error-free meeting minutes and reports.

Skills

Excellent written and verbal communication
Strong organizational and multitasking
Time-management and Attention to detail.
Professional etiquette and confidentiality
Microsoft office Proficiency (word, Excel, PowerPoint, Outlook)
Ability to work under pressure and meet deadlines.

Working Conditions

Office-based environment plus occasional visits with Directors
May require occasional overtime
Frequent interaction with executives and stakeholders

ABOUT MAYIKO INFRASTRUCTURE LIMITED
Mayiko Infrastructure Limited is a prominent global mining conglomerate specializing in the production and processing of manganese, including oxides and ferroalloys, as well as maintaining inventories of other base metals. With operations in several countries, particularly the UAE and India, we are recognized for our expertise in technical, engineering, construction, and operational domains, successfully developing and operating complex mines and mineral processing facilities.
We are committed to delivering substantial benefits to our investors, employees, and the communities where we operate.
We are an equal-opportunity employer and encourage applications from all qualified individuals, irrespective of gender, race, or disability.
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