Brilliance Executive Management
Description:
Job Purpose
Senior administrative assistants provide high-level support to executives and department leaders by managing schedules, coordinating communications and overseeing daily operations.. Serve as key points of contact within the organization, helping streamline workflows and ensure efficient execution of operational activities. Oversee a range of activities, from monitoring health and safety to assisting with HR and payroll tasks.
Summary of Key Duties:
Manage calendars, schedule meetings and coordinate travel arrangements for senior leaders
Prepare and edit correspondence, reports, presentations and other documents
Support admissions processes, including responding to inquiries and managing documentation
Organize and maintain confidential files, records and databases
Serve as a liaison between executives, staff and external stakeholders
Maintain accurate student records and administrative documentation
Coordinate appointments, meetings, and school schedules
Assist with planning and execution of department initiatives and events
Monitor deadlines and follow up on action items to ensure timely completion
Support budget tracking and expense reporting processes
Ensure effective communication between management, staff, parents, and external stakeholders
Handle incoming communications and prioritize responses as needed
Maintain office procedures and ensure compliance with company standards
Required Skills and Competencies
Excellent Communication Skills
Exceptional organizational skills
High level of discretion
Ability to handle multiple priorities with professionalism
Pro-active, innovative and assertive
Self starter and independent worker as well as team player
Must have the ability to work well under tight deadlines and respond to rapidly changing demands;
Attention to detail with high degree of accuracy
Primary Areas of Accountability:
Qualifications and Experience
Degree or Diploma in Business Administration, PR, Public Administration or Related field
Must have a minimum of 4+ years of Administrative relevant work experience
Working for a private school, college or university in the same capacity will be a plus
Demonstrated experience at record keeping both manual and electronic
Strong front office management and office administration skills
Should have experience in both manual and electronic filing
Must have proven experience in taking minutes and report writing
Proven ability to deliver excellent customer service and ensure customer satisfaction
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To apply for this job please visit bemconsult.com.