FirstStringHR Consulting is looking for\u00a0looking a bookkeeper\u00a0responsible for managing the firm\u2019s financial transactions, including client trust accounts, operational accounts, payroll, billing, tax compliance, and financial reporting. This position reports directly to the Senior Accountant and ensures that all financial activities comply with Zambian accounting standards, legal regulations, and the Law Association of Zambia (LAZ) guidelines.
\nKey Responsibilities:<\/p>\n
Maintain accurate and up-to-date records of all financial transactions, including client trust funds, operational accounts, and business expenses.
\nEnsure proper categorization of legal services income, disbursements, expenses, and other financial transactions in accordance with Zambian accounting standards and regulations.
\nEnsure compliance with the Law Association of Zambia (LAZ) regulations and other applicable rules regarding client trust accounts.
\nMonitor and manage client funds held in trust, ensuring these funds are used in line with client agreements and that records are kept meticulously.
\nConduct regular reconciliations of client trust accounts to prevent discrepancies and ensure compliance.
\nGenerate and issue invoices for legal services rendered, including hourly fees, retainer fees, or fixed charges as per client agreements.
\nTrack payment status of invoices and follow up on overdue payments.
\nAssist in preparing billing reports for clients, ensuring clarity on services rendered and amounts due.
\nManage accounts payable by processing payments to vendors, suppliers, and service providers on time.
\nTrack and monitor accounts receivable, ensuring that the legal firm receives payment for services rendered and that all receipts are recorded accurately.
\nProcess payroll for legal firm employees, ensuring accurate calculation of salaries, bonuses, deductions, and statutory contributions (such as PAYE, NHIMA, and pension contributions).
\nEnsure that employee payroll records are maintained securely and that payments are made timely.
\nAssist in ensuring compliance with Zambia\u2019s tax laws, including VAT (Value Added Tax), corporate tax, PAYE (Pay As You Earn) tax for employees, and other applicable taxes.
\nPrepare and submit tax returns to the Zambia Revenue Authority (ZRA) on time, ensuring proper documentation and payment.
\nMaintain tax records for the firm and provide financial reports when required by ZRA.
\nReconcile the firm\u2019s bank accounts regularly to ensure all transactions are accurately recorded and that there are no discrepancies.
\nEnsure that client trust accounts are balanced and in line with legal and regulatory requirements.
\nPrepare and maintain monthly, quarterly, and annual financial reports, including balance sheets, income statements, and cash flow statements.
\nProvide financial analysis and reports to the firm\u2019s management to help make informed decisions regarding budgeting and planning.
\nStay updated on Zambian financial regulations that pertain to legal practices, including changes to the Zambia Law Society\u2019s guidelines on managing client trust funds.
\nEnsure that the legal firm complies with relevant laws and regulations, including those set by the Financial Intelligence Centre (FIC) and the Bank of Zambia.
\nAssist with internal and external audits by providing necessary documentation and explaining the firm\u2019s financial records and processes.
\nEnsure financial statements and accounting records are maintained in accordance with Zambian accounting standards.<\/p>\n
Minimum Experience, Qualifications and Skills<\/p>\n
Diploma in accounting, finance, or a related field. Professional qualifications such as ACCA (Association of Chartered Certified Accountants), ZICA (Zambia Institute of Chartered Accountants), or CIMA (Chartered Institute of Management Accountants) are an advantage.
\n2 years of experience in bookkeeping or accounting, preferably in a legal or professional services firm.
\nExperience working with Zambian tax laws, especially VAT and PAYE, is crucial. Certification or membership with professional accounting bodies such as ZICA can enhance the credibility of the bookkeeper in Zambia.
\nA solid understanding of Zambian accounting standards, tax regulations, and familiarity with the Zambia Revenue Authority (ZRA) and other relevant institutions.
\nStrong attention to detail when recording financial transactions and reconciling accounts to avoid errors and discrepancies.
\nKnowledge of ethical practices, particularly in handling client trust accounts, and understanding the importance of confidentiality in legal matters.
\nFamiliarity with legal billing practices and industry-specific financial management in Zambia.
\nProficiency in accounting software like QuickBooks, Sage, or legal-specific software.
\nStrong communication skills for liaising with clients, vendors, auditors, and the management team.
\nAbility to handle multiple financial tasks simultaneously, including tracking payments, billing clients, and processing payroll.<\/p>\n
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