Global Finance & Business Consultancy, a business advisory firm situated in Solwezi, Zambia is looking for an Administrative Assistant for its client, an emerging mining contactor situated in Kalumbila District, North Western Province, Zambia.
\nThe Administrative Assistant will have a multi-functional role responsible for supporting daily business operations across marketing, financial record-keeping, and administrative tasks. This position ensures smooth office management, assists in financial documentation, and contributes to branding and client outreach efforts.
\nKey Responsibilities:
\n1. Administrative Support:<\/p>\n
Manage and organize office files, correspondence, and supplies.
\nSchedule meetings, manage calendars, and prepare agendas\/minutes.
\nAssist with onboarding documents and contractor paperwork.
\nCoordinate logistics for site visits, training, and company events.<\/p>\n
2. Marketing Support:<\/p>\n
Help organize marketing campaigns
\nTrack and report on client engagement and marketing performance metrics.
\nSupport preparation of tender submissions, proposals, and presentations.<\/p>\n
3. Finance Support:<\/p>\n
Assist with processing invoices, receipts, and expense reports.
\nTrack budgets, petty cash, and project cost summaries.
\nMaintain records for payroll documentation and timesheet collection.
\nPrepare all monthly statutory obligations.
\nSupport finance team in preparing monthly reports and reconciliations.
\nLiaise with vendors and clients on billing and payment inquiries.<\/p>\n
Qualifications:
\nDiploma in Business Studies or any business-related course (Minimum)
\nPreferred Experience:<\/p>\n
2+ years in a similar multi-functional role.
\nExperience in mining, construction, or industrial service sectors is an advantage.
\nAbility to work independently and handle confidential information.<\/p>\n
The Applicant should also have the following:<\/p>\n
Proven experience in administration, basic finance, and\/or marketing roles.
\nProficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
\nKnowledge of accounting software (e.g., QuickBooks, Xero) is a plus.
\nFamiliarity with marketing tools (e.g., Canva, Mailchimp, social media platforms).
\nStrong organizational and time management skills.
\nExcellent communication and interpersonal abilities.<\/p>\n
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