Marie Stopes Zambia (MSZ) is a marketing-focused, results-oriented social enterprise, which uses modern management and marketing techniques to provide family planning and reproductive healthcare. MSZ is part of the global network that is MSI Reproductive Choices. MSZ subscribes to the MSI goal and mission, which is to prevent unwanted births and to ensure the individual\u2019s right to Children by Choice not Chance.
\nIt is a role requirement that the job holder must fully support the concept of Child Protection, zero tolerance for fraud and bribery and comply with, promote and live MSI CORE VALUES: mission driven, customer focused, results orientated, pioneering, sustainable and people centered.
\nPurpose:
\nMarie Stopes Zambia (MSZ) seeks a Supply Chain Manager to implement the day to day management of the supply chain and ensure compliance with MSZ policies and procedures. MSZ seeks a talented individual with proven skills and experience who will work collaboratively within the Management Team to achieve MSZ\u2019s objectives. The post may require frequent travel within Zambia.
\nReporting to: The Finance Director
\nKey Responsibilities:<\/p>\n
Manage central warehouses at Lusaka Support Office
\nManagement of quarterly procurement of all MSZ products from initial requisition to the payment and receipt of supplies
\nManagement of day to day purchasing operations for Lusaka Support Office and regional teams
\nLead on procurement processes and provide guidance to teams and internal customers
\nSpearhead continuous improvement on processes through weekly meeting with team members
\nReview and update ordering processes to ensure compliance and best practice is adhered to
\nEnsure orders are processed in line with standard operating procedures
\nMaintenance of Inflow database and training of users
\nManage supplier performance and relationships, Service Level and Framework Agreements
\nWork closely with Clinical Quality team to ensure product quality is in line with the Global Quality Policy
\nConduct a weekly review of all orders in Inflow ensure maintenance of the procurement Tracker
\nMonitor the progress of all orders, in particular following up orders awaiting approvals to ensure they do not get delayed in the system
\nEnsure all purchasing KPI\u2019s are achieved
\nEnsure all procurement requests are coded correctly
\nProcessing and managing international procurements in line with global procurement policy and guidelines from MSI London Support Office
\nLiaise with clearing agents to ensure timely clearance of international orders
\nReport supply chain performance to the Finance Director on a quarterly basis
\nLiaise with teams and plan forecasts
\nWork closely with part-time pharmacist to ensure all relevant government requirements are in place
\nManage and process non stocked items
\nKeep up to date on new products and work with potential suppliers
\nEnsure SRH commodity security through regular reviews of inventory
\nComplete monthly reports for the finance team
\nSupport outreach teams to strengthen stock management and reporting by increased frequency of spot checks on team stock rooms
\nAny other duties as assigned from time to time<\/p>\n
Qualifications:<\/p>\n
Bachelor\u2019s degree in Supply Chain Management or equivalent
\nRegistered with the Zambia Institute of Purchasing and Supply (ZIPS)
\nAt least 5 years experience in supply chain with at least 2 years at management level
\nKnowledge and experience in sexual reproductive health management an added advantage
\nFluency in both written and spoken English<\/p>\n
Skills:<\/p>\n
Able to develop and articulate clear strategic thinking
\nNegotiation and influencing skills
\nIT literate with strong computer skills
\nEffective leadership and management skills
\nAble to influence stakeholders through effective communication in a demanding external environment
\nGood interpersonal skills with the ability to communicate at all levels
\nResults orientated<\/p>\n
Attitude\/Motivation<\/p>\n
Must be pro-choice
\nBelieve in the role of the private sector to deliver quality healthcare<\/p>\n
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