ROLE PROFILE
\nThe Executive Assistant to the Executive Director will be responsible for providing personalized administrative support in a professional manner, handling tasks related to the executive\u2019s agenda, communications, and daily operations, ensuring efficiency and confidentiality.
\nKEY RESPONSIBILITIES<\/p>\n
Act as the first point of contact for the Executive Director with internal\/external clients.
\nProvide high-level administrative support to Executives Director, including scheduling meetings, managing calendars, and handling correspondence
\nBook and manage travel arrangements
\nDevelop efficient documentation and filing systems
\nHandle incoming requests and queries appropriately
\nProduce reports, presentations, and briefs as needed
\nAssist the Executive Director in decision-making
\nSupport the Executive Director in managing high-priority projects, tracking milestones, and coordinating with various departments to ensure alignment with organizational goals
\nAssist with the implementation of key initiatives, following up on project progress and helping resolve any bottlenecks
\nEnsure that the Executive Director\u2019s time is optimized, and the executive office runs smoothly
\nOrganize schedules and ensure the Executive Director\u2019s day-to-day operations are seamless
\nManage travel, logistics calendar, and expenses (including retirement expenses) for the Executive Director\u2019s trips, meetings, boardroom, and workshop bookings (in partnership with procurement
\nAny other lawful duties that may be assigned<\/p>\n
QUALIFICATIONS, SKILLS AND EXPERIENCE REQUIRED<\/p>\n
Bachelor\u2019s degree in Business administration, Public Administration or its equivalent
\nFull Grade 12 Certificate
\nAt least 6 years of experience working as Executive Assistant
\nComprehensive understanding of office management systems and applications.
\nExceptional planning and time management skills
\nExcellent verbal and written communication skills
\nDiscretion and confidentiality.
\nEffective administration and people management skills
\nFull understanding of administration functions and best practices
\nStrong decision-making and problem-solving skills
\nMeticulous attention to detail.<\/p>\n
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