About Talent House Ltd:\u00a0
\nWe are a leading recruitment and HR consulting firm that operates as a link between people and companies in achieving a shared purpose. We offer creative, effective and flexible solutions that not only help individuals discover their career paths but provide organizations with talent they can recruit, develop and retain.
\nAbout the role:
\nOur Client is looking for a Corporate Services Administrator Assistant to ensure the day-to-day operations of the office are smooth and efficient. Their duties and responsibilities include:
\nKey Responsibilities:
\n1. Board, Committee\u00a0 & AGMs\u00a0<\/p>\n
Assist in formulating meeting agendas with the chairman and\/or the Chief Executive.
\nAttending meetings and taking minutes.
\nMaintaining minute books.
\nEnsuring that correct procedures are followed at board meetings.<\/p>\n
2. Constitutional Documents<\/p>\n
Ensuring that the company\u00a0 complies with regulations and any relevant shareholder\/investment agreements or other constitutional documents.
\nDrafting and incorporating amendments in accordance with correct procedures.<\/p>\n
3. General Compliance<\/p>\n
Monitoring and ensuring compliance of Board and Shareholder decisions with relevant legal requirements particularly under\u00a0 the Laws of Zambia.<\/p>\n
4. Statutory Registers<\/p>\n
Maintaining the following statutory registers:
\nMembers.
\nCompany charges.
\nDirectors and secretary.
\nDirectors\u2019 interests in shares and debentures.
\nBeneficial owners
\nCommon seals and Company Stamps
\nDebenture holders (if applicable).<\/p>\n
5. Statutory Returns<\/p>\n
Filing information with Patents and Companies Registration Agency (\u201cPACRA\u201d) in accordance with the Companies Act, 2017 (No. 10 of 2017) of the Laws of Zambia. To report certain changes regarding the Company or to comply with requirements for periodic filing of particular importance in this regard are:
\nAnnual returns.
\nReport and accounts.
\nAmended regulations.
\nReturn of allotments.
\nNotice of appointment, removal and registration of directors and the secretary.
\nNotices of removal or resignation of the Auditors.
\nChange of Registered Office.
\nTransfer of Shares<\/p>\n
6. General Registrations\u00a0<\/p>\n
General ZRA registrations
\nBank of Zambia Registration
\nZDA Registrations
\nCompany Incorporation and Deregistration\u2019s<\/p>\n
7. Other duties as assigned<\/p>\n
Perform any other duties as assigned by the Management or the Corporate Services Administrator<\/p>\n
Desired Skills and Experience\u00a0<\/p>\n
Bachelor\u2019s degree in law or related field, preferably someone that has been to ZIALE
\nTwo Years or more experience in the role
\nSomeone with two years\u2019 experience in drafting Board minutes and PACRA related works.<\/p>\n
Skills<\/p>\n
Proficiency\u00a0 in Microsoft\u00a0 Office Suite ( Word, Excel , PowerPoint, Outlook
\nExcellent written and Verbal Communication skills
\nDetail oriented with high degree of accuracy
\nStrong organizational and time management skills
\nAbility to work independently and as a team
\nProblem solving and critical thinking skills
\nDiscretion and confidentiality
\nAbility to interpret the Act.<\/p>\n
Compensation:
\nThe incumbent will receive a competitive salary commensurate with experience.
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