{"id":3531,"date":"2025-05-28T15:32:21","date_gmt":"2025-05-28T15:32:21","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/zambia\/job\/administrative-secretary-at-amac-seed-zambia-limited\/"},"modified":"2025-08-16T00:14:12","modified_gmt":"2025-08-16T00:14:12","slug":"administrative-secretary-at-amac-seed-zambia-limited","status":"expired","type":"job_listing","link":"https:\/\/jobs.dataaxisnode.com\/zambia\/?post_type=job_listing&p=3531","title":{"rendered":"Administrative Secretary at Amac Seed Zambia Limited"},"content":{"rendered":"<p>Job Title: Administrative Officer<br \/>\nDepartment: Administration<br \/>\nLocation: Lusaka, Zambia<br \/>\nReports To: Administration Manager<br \/>\nAge Range: 19\u201327 Years<br \/>\nQualification Required: Diploma in Public Administration, Secretarial Studies, Office Management or a related field<br \/>\n\u00a0<br \/>\nJob Purpose:<br \/>\nTo provide efficient administrative and secretarial support to the company, ensuring smooth office operations, effective communication, document management, and coordination of activities in line with AMAC Seed Zambia Limited\u2019s organizational standards.<br \/>\n\u00a0<br \/>\nKey Responsibilities:<br \/>\n1. Office Administration &amp; Coordination<br \/>\nMaintain and manage office filing systems (physical and digital) ensuring easy retrieval and confidentiality.<br \/>\nMonitor stock levels of office supplies and prepare requisitions for replenishment.<br \/>\nCoordinate appointments, meetings, and schedules for senior staff, including room bookings and minute-taking.<br \/>\nEnsure office cleanliness, functionality of equipment, and adherence to administrative protocols.<br \/>\n2. Secretarial &amp; Communication Duties<br \/>\nDraft, type, and format official letters, memos, reports, and minutes of meetings with accuracy and professionalism.<br \/>\nAnswer telephone calls, take messages, and route calls appropriately.<br \/>\nHandle incoming and outgoing correspondence, ensuring timely and accurate dissemination to relevant stakeholders.<br \/>\nAct as first point of contact for visitors, providing courteous reception and assisting with enquiries.<br \/>\n3. Records &amp; Information Management<br \/>\nMaintain up-to-date employee and client records.<br \/>\nSecure and archive sensitive data following organizational confidentiality and data protection policies.<br \/>\nTrack document versions and maintain up-to-date registers for contracts, licenses, and administrative documents.<br \/>\n4. Support to Management and Departments<br \/>\nAssist in preparation and logistics for company events, staff training, workshops, and exhibitions.<br \/>\nCoordinate internal communication to ensure all staff are informed of administrative updates.<br \/>\nProvide administrative support to HR, Finance, and Technical departments as assigned.<br \/>\n5. Compliance &amp; Governance<br \/>\nEnsure all administrative procedures comply with company policy and Zambian regulatory requirements.<br \/>\nSupport internal audits through proper documentation and retrieval of administrative records.<br \/>\nWorking Conditions<br \/>\nFull-time position based at the Lusaka Head Office.<br \/>\nMay occasionally require travel to field offices or event locations.<br \/>\nRegular office hours with occasional overtime during peak seasons or events.<br \/>\nEqual Opportunity Statement:<br \/>\nSharing is Caring! Click on the Icons Below and Share<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/xavihaamujompa@gmail.com","_company_name":"Amac Seed Zambia Limited","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-3531","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-zambia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings\/3531","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/media?parent=3531"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job_listing_region?post=3531"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-types?post=3531"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}