{"id":3551,"date":"2025-05-28T15:32:40","date_gmt":"2025-05-28T15:32:40","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/zambia\/job\/logistics-assistant-at-orbis-international\/"},"modified":"2025-08-23T00:14:11","modified_gmt":"2025-08-23T00:14:11","slug":"logistics-assistant-at-orbis-international","status":"expired","type":"job_listing","link":"https:\/\/jobs.dataaxisnode.com\/zambia\/?post_type=job_listing&p=3551","title":{"rendered":"Logistics Assistant at Orbis International"},"content":{"rendered":"

JOB SUMMARY:
\nThe Logistics Assistant supports Orbis Zambia projects with logistics and administrative work.
\nBased in the Orbis Office in Solwezi, they will travel regularly to other project sites in in Zambia.
\n\u00a0
\nREPORTING & WORKING RELATIONSHIPS
\nThe Logistics Assistant will report to the Project Officer, North Western Province to provide logistical and administrative support for program implementation. He\/she will also be responsible for driving project staff, consultants and visiting staff of Orbis International Zambia.
\n\u00a0
\nESSENTIAL JOB FUNCTIONS \/ KEY AREAS OF RESPONSIBILITY
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Assist in obtaining quotations for procurement, compiling, and analyzing cost information and assist in the selection of vendors.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Maintain a register for all documents\/samples\/tender or bids received at all times
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 In collaboration with the Project Officer and Procurement Manager, maintain an up-to-date procurement tracker
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 In collaboration with the Project Officer and Office Manager, maintain an up-to-date asset register
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Update stock records on a regular basis, both electronically and manually.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Brand equipment and furniture with asset number tags and stickers, where applicable.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Maintain an efficient and effective filing system for all equipment\/supplies received and distributed to the facilities.\u00a0 The system must be easily accessible.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Verify and keep records of incoming and outgoing shipments and prepare items for distribution
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Perform administrative tasks on behalf of the project including but not limited to obtaining quotations, collecting goods, documents or mails, photocopying, scanning, -preparing administrative documents and handling payment
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Handle front office duties as and when needed.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Provide logistical support for Orbis staff, consultants, and visiting staff, including hotel arrangements, meetings and workshops airport and hotel pick-ups, etc.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Drive and maintain project vehicle (i.e., ensuring that servicing schedules and reporting of any maintenance needs are done on a timely basis), and ensuring safety of the vehicle and passengers.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Carry out different inspections of the vehicle before driving
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Maintain an updated vehicle logbook daily by noting date, destination, departure and submitting mileage, fuel consumption and maintenance reports to the Project Officer for onward submission to the Finance Department.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ensure smooth running of transport operations, in conjunction with the Project Officer by consistently monitoring the transport calendar and requests.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Travel to different project locations in the North Western provinces and Lusaka as needed.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Perform any other office related duties as requested by the Supervisor and other Senior staff
\n\u00a0
\nQUALIFICATIONS & EXPERIENCE
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Minimum Certificate or Diploma in Business Administration
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Certificate in Administration, procurement, mechanics or any related qualifications is a plus.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Valid driving license with at least 5 years of experience driving and maintaining vehicles and logbooks.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Defensive driving is essential
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Knowledge of and ability to operate basic office equipment such as computers, scanners, copiers, and fax machines.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Experience working with an NGO preferred.
\n\u00a0
\nSKILLS & ABILITIES
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Good command of written and spoken English.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Excellent interpersonal communication skills (verbal & written) required.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Able to interact with people of diverse cultural backgrounds.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Having basic computer skills including Word, Excel and the Internet.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ability to foster an open trusting work environment.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ability to work in a highly demanding work environment.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ability to take initiative, work in teams.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ability to be politely persuasive and resilient for speedy results, as the external working environment may not be smooth.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Accepts accountability for works planned and promised and respect deadlines.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Supports a customer-centered approach to programs, services, and systems.
\nAbility to travel up to 50% of the time, domestically
\nSharing is Caring! Click on the Icons Below and Share<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/workforcenow.adp.com\/mascsr\/default\/mdf\/recruitment\/recruitment.html?cid=bbc6438a-eec3-4707-a46e-7d9f09b481aa&ccId=19000101_000001&jobId=523383&source=CC2&lang=en_US","_company_name":"Orbis International","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-3551","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-zambia","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings\/3551","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/media?parent=3551"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job_listing_region?post=3551"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-types?post=3551"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}