Job Summary:
\nWe are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to our management and staff. The ideal candidate will handle a variety of administrative tasks, manage correspondence, assist with scheduling, and support basic accounting functions such as invoicing and accounts receivable tracking. Strong communication skills, proficiency in office software, and the ability to multitask are essential for success in this role.
\nKey Responsibilities:
\n\u2013 Provide administrative support to management and staff to ensure smooth office operations.
\n\u2013 Handle incoming calls, emails, and correspondence in a professional and timely manner.
\n\u2013 Schedule appointments and meetings and manage calendars efficiently.
\n\u2013 Prepare and edit reports, presentations, and other business documents.
\n\u2013 Prepare and issue client invoices accurately and in a timely fashion.
\n\u2013 Follow up on outstanding payments and maintain up-to-date accounts receivable records.
\n\u2013 Respond to client inquiries regarding billing and provide account statements as needed.
\n\u2013 Maintain well-organized physical and electronic filing systems for easy retrieval of documents.
\nQualifications & Skills:
\n\u2013 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
\n\u2013 Strong written and verbal communication skills.
\n\u2013 Excellent organizational and time-management abilities.
\n\u2013 Attention to detail and accuracy in handling financial records.
\n\u2013 Ability to multitask and prioritize tasks effectively.
\n\u2013 Basic knowledge of accounting principles is a plus.
\nEducation & Experience:
\n\u2013 School certificate
\n\u2013 Diploma or higher in a business course\/program<\/p>\n
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