Position: Finance and Administration Officer
\nLocation:\u00a0Lusaka, Zambia (Hybrid office\/home)
\nStart Date:\u00a0ASAP
\nContract Duration:\u00a0Full time until April 2026. There may be a possibility of contract extension.
\nAbout Cities and Infrastructure for Growth Zambia (CIGZambia)
\nCIGZambia is a facility programme that provides high-quality independent technical advice and assistance to Zambian government bodies and private sector organisations engaged in projects \/ activities that help harness the potential of Zambia\u2019s cities and towns to act as drivers for economic growth and job creation. CIGZambia is funded by the UK\u2019s Foreign, Commonwealth and Development Office (FCDO).
\nThe overall programme objectives are to:<\/p>\n
increase urban productivity
\nimprove inclusive access to urban economic infrastructure services
\nincrease investment into urban economic infrastructure services
\nenhance national and regional integration between cities<\/p>\n
Current activities underway are focused on transformational support to Zambia\u2019s energy sector.
\nOverview of the Role
\nThe Finance and Administration Officer will play a key role in supporting the efficient financial and operational delivery of the CIGZambia programme. Sitting within the Programme Management Unit (PMU), the role will report to the Senior Finance Manager while also providing cross-cutting support to the Senior Operations Manager.
\nThe postholder will be responsible for day-to-day financial transactions, administrative processes, procurement and logistics support, and coordination of documentation and compliance tasks. The role also includes supporting the planning and delivery of meetings, workshops, and related events. The role requires strong attention to detail, the ability to work independently and collaboratively, and the capacity to manage competing priorities in a dynamic development programme environment.
\nThis is a critical enabling role to ensure effective financial management, operational delivery, and smooth functioning of the PMU\u2019s core support functions, thereby contributing to the programme\u2019s strategic objectives in energy sector reform, investment facilitation, and institutional strengthening in Zambia.
\nKey Skills and Experience
\nEducational Qualification<\/p>\n
Minimum of a Bachelor\u2019s degree in Social Sciences, Business Administration, Finance or Related field.<\/p>\n
Financial Management and Administration<\/p>\n
At least 3 years of experience in financial administration, bookkeeping, or accounting within a development programme or donor-funded project.
\nFamiliarity with financial reporting, cash flow management, reconciliations, and budget monitoring.
\nExperience processing invoices, handling petty cash, and maintaining accurate financial records.
\nPossesses an understanding of FCDO\/US GAAP financial management rules and regulations.<\/p>\n
Operational and Procurement Support<\/p>\n
Experience providing administrative and logistical support for procurement processes, including drafting purchase requests, obtaining quotations, drafting bid evaluations and maintaining procurement records.
\nUnderstanding of donor procurement regulations and compliance requirements (e.g., FCDO, EU, USAID) is highly desirable.
\nProject and Office Administration
\nProficiency in coordinating meeting logistics, travel arrangements, and general office administration.
\nAbility to maintain and organise filing systems (digital and physical) and manage shared programme documents and tools.<\/p>\n
Systems and Software<\/p>\n
Proficient in Microsoft Excel, Word, Outlook, and financial\/accounting systems (e.g., QuickBooks, Sage, or similar).
\nExperience working with shared cloud-based platforms (e.g., SharePoint, Teams, OneDrive) for team collaboration.
\nAbility to provide first-line support to the team on basic IT issues before escalating to professional IT support.
\nPossesses the knowledge and experience of use of the ZRA Online platform.<\/p>\n
Soft Skills and Attributes<\/p>\n
Highly organised with excellent time management and prioritisation skills.
\nStrong interpersonal and communication skills with the ability to work with internal and external stakeholders.
\nMeticulous attention to detail.
\nProactive, adaptable, and able to take initiative within a fast-paced environment.
\nCommitment to integrity, confidentiality, and accountability in managing programme resources and information.
\nExcellent communicator.
\nHas a problem-solving mentality.
\nMust be able to grasp concepts quickly.<\/p>\n
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