About the Human Rights Commission
\nThe Human Rights Commission is a National Human Rights Institution established under Article 230 of the 1991 Constitution of Zambia. The Commission has the constitutional mandate to uphold and protect the Bill of Rights. The Commission is seeking applications from suitably qualified external candidates for the position of\u00a0Personal Assistant.
\nThe Main Purpose of the Role
\nTo undertake secretarial and administrative duties in the office of the Director General to facilitate efficient and effective operations.
\nMain Duties and Responsibilities
\nThe successful candidate will report to the Director-General and will be responsible for:<\/p>\n
Typing accurate correspondence and documents to ensure production of high-quality documents;
\nRecording accurate proceedings during meetings to facilitate the preparation of minutes and reports;
\nReceiving daily correspondence from both internal and external sources to ensure appropriate attention and action;
\nRecording daily appointments to facilitate attention and action;
\nReceiving and attending politely to visitors to enhance the image of the office;
\nUndertaking effective desk research and collection of data on topical issues to facilitate decision making;
\nUndertaking timely preparation of office budgets to facilitate the acquisition of requisites and ensure prudent expenditure of monetary resources;
\nAttending to and making telephone calls timely manner to facilitate communication; and
\nTaking accurate dictation to facilitate transcribing into mailable correspondence and documents.<\/p>\n
Minimum Qualifications and Experience<\/p>\n
Must have a full Grade 12 School Certificate with 5 \u2018O\u2019 Level credits or better;
\nMust have a Degree in Office Management or its equivalent;
\nShorthand\/Typing speed of 120\/65 wpm; and
\nMust have a minimum of two (2) years post-qualification experience<\/p>\n
Skills\/attributes required
\nproficient in Microsoft applications, confidentiality, interpersonal, integrity, and initiative
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