About the Organization
\nAfrica Call Organisation is a Zambian NGO dedicated to community-driven development. Our mission is to improve the lives of the most vulnerable, through a comprehensive CBR Program addressing the needs of children and youths with disability, with components in education, health, livelihoods, and community empowerment. Our team is looking for a reliable, detail-oriented, and mission-driven NGO Administrator to support the backbone of our operations.
\nDuties and Responsibilities
\nThe NGO Administrator will play a central role in supporting the management team by supporting the daily operations of projects and programs and ensuring strict adherence to both internal controls and external regulatory requirements.
\nFinancial Management<\/p>\n
Maintain accurate and up-to-date financial records, including cashbooks, receipts, and journals.
\nHandle daily cash management and ensure secure and documented transactions.
\nPerform regular bank and cash reconciliations.
\nPrepare monthly, quarterly, and annual financial statements and donor reports.
\nAssist in the preparation and monitoring of budgets and support financial planning processes.
\nOversee internal and external financial audits and implement recommendations from audit findings.<\/p>\n
Conduct periodic financial analysis to inform program and operational decision-making. Administrative and Asset Management<\/p>\n
Maintain an updated inventory of all organizational assets and ensure proper tagging, monitoring, and security.
\nOversee procurement documentation and ensure transparency and accountability in the acquisition and use of resources.
\nSupport HR administration including payroll processing, statutory contributions, and maintaining staff files.
\nEnsure office administrative procedures are followed and supplies are effectively managed.<\/p>\n
Compliance and Policy Oversight<\/p>\n
Ensure the NGO\u2019s full compliance with Zambian financial regulations, tax obligations, and statutory filings.
\nMaintain organizational registration with relevant national authorities and renew licenses\/registrations as required.
\nLead the review and updating of internal policies, procedures, and control systems in line with NGO best practices and compliance standards.
\nSupport preparation and timely submission of reports to government ministries and regulatory bodies.<\/p>\n
Requirements
\nMinimum Qualifications & Experience<\/p>\n
A diploma or degree in Accounting, Finance, Business Administration, or related field.
\nCertification from a recognized professional body such as ACCA, ZICA, or CIMA.
\nAt least 3 years of hands-on experience in accounting and administrative roles within a Zambian NGO setting.<\/p>\n
Core Competencies
\nStrong knowledge of Zambian tax laws, NGO registration procedures, and regulatory compliance.
\nHigh computer proficiency with Microsoft package. Knowledge of financial software is an asset (e.g., QuickBooks, Pastel, Excel).
\nProven ability to manage multiple priorities with attention to detail and accuracy.
\nIntegrity, confidentiality, and a strong sense of accountability.
\nCapacity to work independently within a small, resource-conscious team environment.
\nGood interpersonal and communication skills, especially in cross-functional collaboration.
\nExperience supporting donor-funded projects and reporting.
\nFamiliarity with community-based programming and grassroots operations.
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