BBC Media Action is the international development charity of the BBC.\u00a0 BBC Media Action is registered as an international non-governmental organisation in Zambia.
\nBBC Media Action uses media and communications to reduce poverty and promote human rights. To achieve this, BBC Media Action partners with civil society, local media and governments to:<\/p>\n
Produce creative programmes in multi-media formats which inform and engage audiences around key development issues.
\nStrengthen the media sector by building professional capacity and infrastructure.<\/p>\n
We work in partnership to provide access to useful, timely, reliable information. We help people make sense of events, engage in dialogue, and take action to improve their lives. Our work in Zambia, to effect change, falls into two main thematic areas: governance and health.
\nWe are looking to recruit for the position of Assistant Finance Officer.
\nLocation
\nLusaka with frequent travel across a number of districts.
\nReporting lines
\nFinance and Admin Manager
\nDuration
\n1 year \u2013 renewable depending on availability of funding.
\nOverall, Purpose of the position
\nThe Assistant Finance Officer will be accountable for all aspects of the Finance functions of the BBC Media Action (BBC MA) in Zambia.
\nMain Duties
\nCash Management<\/p>\n
Monitor cash levels in the petty cash box and office safe and request cash transfers on a timely basis from the Finance and Admin Manager to ensure that there are always sufficient funds in the office.
\nMonitor the bank balance and notify the Finance and Admin Manager on a timely basis when a transfer from London is required.
\nEnsure cash payments are made within BBC MA Zambia\u2019s limits and that all required documentation and authorisation procedures for the payment have been followed.
\nEnsure the issuing and retiring of cash floats to approve float holders and that all required documentation and authorisation procedures have been followed.
\nEnsure that cash counts are done by the petty cash custodian and reconcile to the cash book.
\nPrepare monthly bank reconciliations.
\nCarry out cash transfers from the bank in conjunction with the Finance and Admin Manager.
\nSupporting the efficient operations of the organisation by minimising the amount of cash that staff handled by seeking alternative means of payments.<\/p>\n
Books and Records<\/p>\n
Ensure accurate cash & float logs are maintained and up-to-date.
\nEnsure that Transaction Vouchers are manually raised to record all safe, bank & cash movements and filed numerically with the supporting documentation.
\nEnsure that electronic safe, bank & cashbooks are updated on a regular (daily) basis.
\nMonitor cash flow to ensure that adequate funds are available in the bank & safe to support programme activities.
\nEnsure accurate coding is used on all payment requests.
\nEnsure that all receipts are properly checked and verified, including any payments to local partners and suppliers.
\nMonitor the staff and trade creditors ensuring that they do not go beyond 30 days.
\nMonthly withholding tax calculations and preparations of payment.
\nManage the Finance filing and prepare vouchers as requested by external auditors.
\nMake prompt and timely payment of all local taxes where applicable.<\/p>\n
Required knowledge, skills and experience<\/p>\n
Must have a CA Certificate in Accountancy or equivalent with at least 2 years\u2019 experience of financial experience with registered NGO or other reputable organisation.
\nMust be a member of ZICA.
\nProven ability to manage multiple priorities at the same time. In particular, experience of managing multiple budgets at the same time.
\nFluency in English.
\nGood interpersonal skills to establish effective working relationships with financial management system.
\nCompetent to advanced level in Microsoft Excel.
\nStrong team player; able to:
\nWork effectively under pressure,
\nDemonstrate patience to team members,
\nExplain financial responsibilities to team members,
\nWillingness and ability to take the initiative not only in identifying problems but also in suggesting and implementing solutions.
\nAny eye for detail and a concern for accuracy, together with the ability to keep sight of the broad picture.<\/p>\n
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