1. TITLE\u00a0: Human Resources Secretary
\nREPORTS TO\u00a0: Manager of Human Resources
\nLOCATION:\u00a0Chingola
\nFUNCTIONS:<\/p>\n
To assure smooth and efficient operations of the Human Resource department.
\nAbility to handle secretarial work of some complexity and variety in an independent and
\nResponsible professional manner. Ability to work accurately and efficiently with attention to detail while following established procedures.<\/p>\n
Major Responsibilities and Duties:
\nRecords, Reports, and Correspondence<\/p>\n
Prepare correspondence, forms, manuals, schedules, contracts, and reports for the director of human resources.
\nPrepare recruitment and new-hire packets.
\nProcess and receive criminal history record information on applicants and volunteers, references, and other application materials.
\nInitiate and maintain physical and computerized departmental files for all employees and applicants including verification of completeness of files.
\nResponsible for online application process, including verifying completeness of files, sending acknowledgement cards, and notifying those not selected for employment.
\nAssist with the purging of inactive HR records.
\nPost job vacancies on websites along with various other professional\/educational websites as applicable.
\nMaintain confidentiality of information.
\nDisseminates information to administration, staff, and the Cooperative that increase effective practices and communication.
\nMaintains open and positive relationships through verbal and written contacts and materials.
\nWorking directly with new staff hires to complete all paperwork necessary.
\nUpdates the staff database and maintains accurate staff lists.
\nMaintains staff files in an updated and orderly manner including the activation of new staff files and deactivation of records.
\nWorks directly with Technology consultants on any email additions\/changes\/problems.
\nAchieves identifiable contributions in the areas of responsibility and accomplishes measurable task performance.<\/p>\n
REQUIREMENTS<\/p>\n
Diploma in Human Resource Management and course work in secretarial
\nPaid up member of the Zambia Institute of Human Resource Management(ZIHRM)
\nProficient skills in keyboarding, word processing, and file maintenance
\nEffective communication and interpersonal skills
\nBasic math skills
\nAbility to develop spreadsheets, use databases, and do word processing.
\n3 -5 years secretarial experience as in the same field.<\/p>\n
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