Personal Assistant to the Managing Director
\nFull Time | Lusaka, Zambia | Closes: August 8, 2025
\nEnigma Pharmaceuticals Limited
\nEmpowering Healthcare. Enhancing Life.
\nAbout Enigma Pharmaceuticals Limited
\nEnigma Pharmaceuticals Limited is a leading Zambian pharmaceutical company committed to enhancing healthcare through the supply of quality medicines, medical equipment, and health-related services. As we continue to grow, we are seeking a highly organized and proactive individual to join our team as Personal Assistant to the Managing Director.
\nPosition Overview
\nThe Personal Assistant (PA) will provide administrative and executive support to the Managing Director (MD) to ensure efficient management of daily operations. This role requires strong organizational, communication, and interpersonal skills, as well as the ability to handle sensitive information with the utmost discretion.
\nKey Responsibilities<\/p>\n
Manage and maintain the MD\u2019s calendar, appointments, meetings, and travel itineraries.
\nScreen incoming calls, emails, and correspondence, prioritizing urgent matters and responding on behalf of the MD when necessary.
\nPrepare reports, presentations, and briefing documents for meetings.
\nOrganize internal and external meetings, including preparation of agendas and minutes.
\nLiaise with departments, clients, partners, and suppliers on behalf of the MD.
\nHandle confidential and personal matters with professionalism and discretion.
\nMaintain an efficient filing system (electronic and hardcopy).
\nProvide administrative support in procurement and project coordination when needed.
\nPerform any other tasks as assigned by the MD.<\/p>\n
Minimum Qualifications and Experience<\/p>\n
Diploma or Degree in Business Administration, Public Administration, Secretarial Studies, or a related field.
\nMinimum 2 years of experience in a similar role supporting senior management.
\nStrong organizational and time management skills.
\nExcellent verbal and written communication skills.
\nHigh proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
\nAbility to work under pressure and with minimal supervision.
\nHigh level of integrity, discretion, and professionalism.
\nStrong interpersonal skills and emotional intelligence.<\/p>\n
What We Offer<\/p>\n
A dynamic and growing work environment.
\nThe opportunity to work closely with executive leadership.
\nExposure to strategic decision-making processes.
\nA competitive remuneration package.<\/p>\n
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