Our client, an NGO that works tirelessly across developing nations to strengthen education systems, ensuring access, equity, and excellence in learning for all is looking to hire a Project Coordinator to join their team. The Project Coordinator will coordinate the workplan according to the budget allocated.
\nKey Tasks and Responsibilities<\/p>\n
The Project Coordinator will be responsible for approving overtime; recoup leave and teleworking for their direct team members.
\nThe Project Coordinator will also manage the budget for the project activity and all logistical needs ranging from participant registration and payments, venue selection and payments, logistical arrangements, accommodation for staff.
\nSupervise and provide day-to-day operational supervision instruction to the Education Advisors assigned to the project program.
\nHave regular progress meetings with direct reports to follow up on their work, professional development goals and competences needed for the role.
\nSupport bi-annual Development Cycle meetings for each direct report with the Education Manager.
\nDeveloped a project workplan with a clear GANTT chart for each program activity that is assigned to you.
\nCoordinate internal resources \/ stakeholders such as the Education Advisors, Strategic Education Advisors, MEAL Advisors and Operations Procurement Officers.
\nPro-actively participate in bi-weekly Project Coordinators meetings and contribute to the agenda by addressing improvements that benefit the development of the projects as well as the organization.
\nSupport the Operations Officer with the communication to coordinate with third parties\/vendors for the flawless execution of activities.
\nMonitor project progress in the leadup to donor reporting the activity.
\nAct as the first point of contact and communicate project status to all stakeholders within the organization.
\nSchedule and organize project meetings, prepare agendas, and document meeting minutes with action plans related to the project deliverables.
\nTrack deliverables and ensure timely completion of project milestones.
\nTrack project budget and liaise with the accounting team to ensure proper budget management.
\nTrack quarterly forecast with the accountant assigned to the project and ensure monthly bookings are incorporated correctly in the forecast.
\nConduct risk assessments and escalate issues when necessary.
\nFollow internal processes and adhere to approval flows as mentioned in the Standard Operating Procedures (SOP) within the organization.<\/p>\n
Desired Skills, Qualifications and Experience:<\/p>\n
Must have a minimum of a bachelor\u2019s degree.
\nMust have proven experience (minimum 5 years) in project management.
\nShould have strong organizational and time management abilities.
\nShould be an excellent communicator and possess stakeholder management skills.
\nShould be a strong team player.
\nShould be proficient with MS Excel (e.g., VLOOKUP, pivot tables).
\nShould possess excellent problem-solving skills.
\nShould be fluent in English.
\nPrevious experience in a supervisory role is a plus.
\nExperience in a non-profit organization is a plus.<\/p>\n
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