JOB ADVERT
\nPosition: Executive Assistant to the Chief Executive Officer
\nLocation: Kitwe, Zambia
\nReporting to: Chief Executive Officer (CEO)
\nAbout Us
\nIO Technologies is a leading provider of GPS tracking systems, fuel sensors, dash cams, and IoT devices. We specialize in advanced telematics solutions to optimize fleet management, enhance security, and improve operational efficiency.
\nPosition Overview
\nWe are looking for a highly organized, discreet, and experienced Executive Assistant to provide comprehensive support to our CEO and the Board of Directors. The ideal candidate will be a cornerstone of the executive team, ensuring the seamless operation of administrative, legal, and governance functions. This pivotal role requires an individual who can operate with a high degree of autonomy, professionalism, and confidentiality, working strictly and directly with the CEO.
\nKey Responsibilities<\/p>\n
Provide high-level administrative support to the CEO and the Board of Directors, managing schedules, correspondence, and travel arrangements.
\nAttend board meetings and other executive committee meetings to take accurate, high-quality minutes and track action items.
\nAssist with legal and compliance matters, including document preparation and management.
\nEnsure the timely and accurate preparation and filing of monthly statutory returns (e.g., ZRA, NAPSA).
\nAct as the primary point of contact and liaison between the CEO\u2019s office, board members, and other key internal and external stakeholders.
\nPrepare reports, presentations, and briefs for executive meetings.
\nMaintain an efficient and confidential filing and document management system.<\/p>\n
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\nQualifications and Experience<\/p>\n
A Degree or Diploma in Business Administration, Public Administration, Law, or a related field is mandatory.
\nMust have proven experience serving as an Executive Assistant to a C-level executive (CEO, COO, CFO) or a Board of Directors, with a track record of exceptional and verifiable results.
\nStrong understanding of corporate governance, administrative procedures, and statutory compliance in Zambia.
\nExceptional minute-taking skills are essential.
\nProficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).<\/p>\n
The Ideal Candidate<\/p>\n
Possesses unquestionable integrity and the ability to handle sensitive information with the utmost discretion.
\nDemonstrates exceptional organizational, planning, and time-management skills.
\nHas outstanding written and verbal communication abilities.
\nIs proactive, resourceful, and adept at problem-solving.
\nExudes professionalism and maintains a composed demeanour under pressure.<\/p>\n
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