{"id":4626,"date":"2025-08-01T08:02:28","date_gmt":"2025-08-01T08:02:28","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/zambia\/job\/administration-and-finance-officer-at-agronomist-and-veterinarian-without-boarder\/"},"modified":"2025-10-12T00:14:06","modified_gmt":"2025-10-12T00:14:06","slug":"administration-and-finance-officer-at-agronomist-and-veterinarian-without-boarder","status":"expired","type":"job_listing","link":"https:\/\/jobs.dataaxisnode.com\/zambia\/?post_type=job_listing&p=4626","title":{"rendered":"Administration and Finance Officer at Agronomist and Veterinarian without boarder"},"content":{"rendered":"

Agronomists and Veterinarians Without Borders (AVSF) is a professional association of international solidarity recognized as of public utility (non-profit), which has been working since 1977 in support of peasant agriculture.
\nThe association works in Africa, Asia and Latin America with peasant communities in promoting sustainable practices to remedy the food insecurity and economic vulnerability of rural communities. AVSF also contributes to the consolidation of producer organizations and their increasing participation in the local and export sectors (fair, organic and quality trade) for fairer remuneration and the consequent improvement of the living conditions of farming families.\u00a0 Website: https:\/\/www.avsf.org\/
\nAVSF operates in Zambia since 2022 to support rural communities through agroecology, human\u2013wildlife coexistence, and community-based biodiversity management. The organization helps farmers adopt sustainable practices, protect natural resources, and gain legal recognition for traditional land use and conservation methods.
\nIn September 2025 AVSF is starting the 3-year \u00ab Bush2Business: supporting non-timber forest value chains in North-Luangwa landscape in Zambia\u00bb project funded by the French Development Agency on Non-Timber Forest Value Chains, with activities being centered in Muchinga Province, particularly in Mpika and Lavushimanda districts. The project will support the creation of a specialized non-profit organization acting as a platform capable of carrying out a three-year demonstration pilot project on value chains of non-timber forest products. This organization will provide or coordinate training for relevant government agencies, producer groups and community forest management groups; and non-consumer intermediary SMEs.
\nIn this context, AVSF is recruiting as Administration and Finance Officer.
\nJOB DESCRIPTION
\nJob Title: Administration and Finance Officer
\nCountry: Zambia
\nJob location : Mpika, Mpika district
\nCreation or replacement:\u00a0 Creation
\nStart date: September 2025
\nType of contract : Fixed term contract
\nDuration of the contract: 12 months renewable
\nStatus:\u00a0 National wage earner
\nMonthly growth salary: A competitive salary will be offered based on qualifications and experience.
\nDETAILED DESCRIPTION OF TASKS\u00a0:
\nThe Administration and Finance Officer is responsible of the Administration and Finance of the office and the activities carried out by AVSF in Zambia. She\/he works under the hierarchical responsibility of AVSF\u2019s Project manager\/Institutional Representative, in close relationship with the Financial Desk Officer based in France.
\nThe role of the Administration and Finance Officer is the following:
\nA \u2013 FINANCIAL & ACCOUNTING MANAGEMENT
\nIn collaboration with the Financial Desk Officer in charge of Zambia and under the supervision of the AVSF\u2019s Project manager\/Institutional Representative :
\nManagement of all AVSF accounting transactions in Zambia: Prepare and verify the monthly accounts of the project and office expenses,
\nCash flow management: Manage cash box expenses and income. Manage banking transactions related to the project and the office, monitor transfers and prepare monthly bank reconciliation statements;
\nFinancial management of partnerships: verify the reports and supporting documents of the subrecipients partners of the project and record them in AVSF accounts\/
\nBudget follow up of the project, in collaboration with the project manager
\nEnsure compliance with donors and AVSF rules (procurement procedure, budget line variations\u2026);
\nFollow-up of the compliance with Zambian law regarding tax system and accountancy
\nPreparation of audits and collaboration with auditors
\nB \u2013 ADMINISTRATIVE MANAGEMENT OF HUMAN RESOURCES
\nUnder the supervision of AVSF\u2019s Project manager\/Institutional Representative:
\n1.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ensures the administrative management of AVSF staff under Zambian law contract: establishment of employment contracts\/amendments, follow-up of administrative personnel files; maintenance of legal registers, management of medical examinations, registration with social and insurance bodies, administrative declarations; administrative follow-up; follow-up of paid leave; Follow-up and update of the HR policy in compliance with Zambian regulations
\n2.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Carries out the administrative follow-up of personnel management (contracts, absences, medical visits, declarations to social organizations, etc.) and continuing education in accordance with social legislation, labor regulations and the human resources policy of the structure
\n3.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Preparation and control of pay slips
\n4.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Participate in the definition and implementation of an HR policy (salary scale, internal regulations, training policy, etc.) and ensure the administrative management of national human resources (contracts, social and tax declarations, payroll, absences, etc.) \u201d
\nC \u2013 ADMINISTRATIVE ORGANIZATION
\nadministrative & logistic management\u00a0of the office in Lusaka: supervision of venues, purchases and management of contracts with suppliers, assets inventory, insurance\u2026
\nCANDIDATE PROFILE
\nAt least Master\u2019s degree in Business Administration, Accountancy or Financial Management.
\nAt least 3 years\u2019 experience as an administrative and finance manager within an international NGO or international organization.
\nProven experience in working with international donors\u2019 financial and procurement rules and guidelines.
\nDemonstrated abilities in terms of autonomy, self-organization, leadership and management skills.
\nProven experience in supporting field staff in terms of accounting, financial planning and reporting.
\nProven experience in human resources management.
\nDetail oriented, strong personal ethics and exemplarity.
\nFluency in English, especially financial English is essential. Knowledge of French would be an asset.
\nExcellent knowledge of Microsoft Office Pack, and proficiency in using accountancy software.
\nA strong ability to carry out cross-cutting and varied tasks would be a significant asset.
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