Special Hope Network exists to bring glory to God by creating a world where all kids are valued. We impact communities by improving care for kids with intellectual disabilities. This starts by equipping families and caregivers to provide these children with a loving home, holistic health care, and exceptional education and therapies.
\nWe are looking to fill the position of Finance Assistant with the following duties and responsibilities.
\nCompliance<\/p>\n
Load all ZRA\/NHIMA\/NAPSA\/WC\/etc. payments into bank account for payment, after getting the correct approvals and making a neat, detailed payment voucher.
\nMaintain impeccable records, saving all Zambian compliance receipts in hard and softcopy, keeping systems currently working in both paper and digital formats.<\/p>\n
Records<\/p>\n
Write all Vendor Invoices\/ Payment Vouchers and load to FNB online banking after authorization has been given in writing on PV
\nKeep detailed, organized records of all intake and outflow of money, including petty cash, banking, revenue, and payments
\nMake sure SHN and Manager\u2019s Petty Cash is updated daily, all records kept, and all have enough for the following month
\nEnter Petty Cash Receipts from the Managers into the PC Worksheet, collect receipts, and file in correct binders, by end of every week.
\nReconcile the previous day\u2019s transactions, making sure to note any gaps and correct by end-of-da
\nPrepare deposits by 28th of every month, give the deposit a Deposit Numbe
\nRecord all transactions in both soft and hard copy
\nSend a photo of Vendor invoices on the Invoice Only group w\/Pay Voucher with all correct class\/general ledger number, date, totals and appropriate signatures
\nPost Payment Vouchers to GL in QuickBooks Online
\nCheck FNB Accounts for Bank Card Purchases, gather backup receipts within two days of expenditures by staff, give a check # from the voucher # spreadsheet, and write up a PV for the purchase.
\nWrite up Sales Receipts as donations\/payments are made and add them to the income worksheet, record sales receipt on the sales receipt worksheet.
\nTrack In-Kind Donations on appropriate Excel document.<\/p>\n
Payments<\/p>\n
Put in prepayment of funds into appropriate accounts (cGrate, Puma, etc).
\nManage Inventory through a physical count before the last day of each month and enter adjustments for what was taken into QuickBooks, report to Ops Director by month-end
\nPrepare and load all payments including monthly payroll, after authorization, into the FNB account online and record accordingly.
\nPrepare and load all Konsekonse payments for ZESCO, internet and talk time monthly after confirming amounts with the Director of Operations and getting authorizations, double checking cGrate spreadsheet to note the entries have been done.
\nTrack incentive packs each month, double-checking attendance, and amounts, specifically spot-checking for fraud.<\/p>\n
Meticulousness and Communication<\/p>\n
Respond to all emails and messages relating to finance as soon as possible
\nBe responsive to your team, keeping clear communication and a humble attitude with those you are working with, keep short accounts of miscommunications and sort quickly
\nBe neat, precise, and careful before presenting payment vouchers to be checked, double-checking your own work, and in that way, making your supervisor\u2019s job easier
\nKeep track of daily\/weekly\/monthly tasks, and keep up with each, not getting behind throughout the month.<\/p>\n
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