Are you a highly organized and proactive HR professional with a passion for creating a supportive and efficient work environment? We are a leading general insurance company committed to excellence and are looking for a dedicated Human Resources & Administration Officer to join our team in Lusaka, Zambia.
\nThe incumbent will be responsible for managing our human resources functions and ensuring smooth daily administrative operations.
\nKEY RESPONSIBILITIES:
\nHuman Resources Management:<\/p>\n
Assist in recruitment process, including review of job descriptions, posting job adverts, screening of applications, interview and selection process, references checks and salary negotiations.
\nResponsibilities for drafting, processing and maintaining records of staff contracts.
\nCoordinate onboarding of new hires to support the learning process of new employees.
\nProactively follow up and on time action on confirmation and probation extensions.
\nAssist in addressing staff grievances and handling disciplinary issues within policies and labor laws.
\nProvide advice to staff and supervisors on various HR and Administrative policies, and best practices.
\nPreparation of monthly payroll and filling of statutory returns (NAPSA, ZRA, NHIMA)
\nManaging the internal security section to ensure maximum security for company property and employees.
\nManagement of all types of leave requests and generate monthly reports.
\nEnsure HR records, documents and employees\u2019 personal data are kept safe and up to date.
\nHealth and safety matters.<\/p>\n
Administrative Support:<\/p>\n
Oversee general office administration, including managing supplies, equipment, and facilities.
\nCoordinate board and management meetings, appointments, and travel arrangements.
\nHandle communication, including drafting correspondence and managing internal announcements.
\nMaintain organized filing systems, both physical and digital.
\nProvide Assistant support to senior management as needed.<\/p>\n
MINIMUM QUALIFICTIONS & EXPERIENCE<\/p>\n
Degree in Human Resources Management\/Business Administration\/Public Administration
\nTwo years\u2019 experience in a similar role with traceable references
\nMust be a paid-up member of Zambia institute of human resource management
\nStrong understanding of Zambian labour laws and HR best practices.
\nExcellent communication, interpersonal, and organizational skills
\nExcellent verbal and written communication skills
\nExcellent computer proficiency in MS office- Word and excel.
\nAbility to work independently and as part of a team in a fast-paced environment
\nHigh level of integrity and confidentiality<\/p>\n
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