We are seeking 2 x Supplier Clerks that will play a key role in ensuring smooth supplier relationship management, accurate record-keeping, and timely processing of supplier transactions. The role involves handling supplier invoices, maintaining procurement documentation, assisting in supplier communication, and ensuring compliance with company procurement policies \u2014 with a strong emphasis on using Syspro ERP systems for transaction processing and supplier records management.
\nKey Responsibilities<\/p>\n
Receive, verify, and process supplier invoices and delivery notes in Syspro.
\nMaintain an up-to-date and accurate supplier database within Syspro
\nAssist with supplier vetting and onboarding processes.
\nTrack and monitor purchase orders and deliveries in Syspro to ensure timely fulfillment.
\nCommunicate with suppliers regarding purchase orders, delivery schedules, and payment status.
\nReconcile supplier statements with company records in Syspro.
\nSupport the Procurement Officer in preparing reports and documentation for management.
\nMaintain filing systems (physical and digital) for supplier documents in accordance with company policy.
\nEnsure compliance with Zalawi\u2019s procurement and financial procedures.
\nPerform any other related duties as assigned.<\/p>\n
Qualifications & Experience<\/p>\n
Grade 12 School Certificate.
\nDiploma in Purchasing & Supply, Business Administration, Accounting, or related field (Degree will be an added advantage).
\nAt least 1\u20132 years of relevant experience in procurement, supply chain, or accounting roles.
\nProven experience in using Syspro ERP systems for procurement and supplier management.
\nFamiliarity with procurement processes and supplier relationship management.
\nComputer literacy (MS Office, particularly Excel; knowledge of other ERP\/accounting software will be an added advantage).
\nCore Competencies & Skills
\nStrong attention to detail and high level of accuracy.
\nGood communication and interpersonal skills.
\nAbility to work under pressure and meet deadlines.
\nOrganizational and record-keeping skills.
\nProfessional integrity and confidentiality<\/p>\n
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