{"id":4903,"date":"2025-08-19T14:02:10","date_gmt":"2025-08-19T14:02:10","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/zambia\/job\/project-administrative-assistant-paa-at-the-harvest-fund\/"},"modified":"2025-11-07T00:14:22","modified_gmt":"2025-11-07T00:14:22","slug":"project-administrative-assistant-paa-at-the-harvest-fund","status":"expired","type":"job_listing","link":"https:\/\/jobs.dataaxisnode.com\/zambia\/?post_type=job_listing&p=4903","title":{"rendered":"Project Administrative Assistant (PAA) at The Harvest Fund"},"content":{"rendered":"<p>Title: Project Administrative Assistant (PAA)<br \/>\nReporting Supervisor: Project Coordinator with reporting lines to the CEO<br \/>\nLocation: Kafue<br \/>\nEmployment Type: Initial 3-month probationary period followed by a 1-year employment contract (renewable)<br \/>\nTravel: Periodic visits to project sites as needed<br \/>\nThe Harvest Fund Background<br \/>\nThe Harvest Fund (THF) is an innovative NGO with a business impact arm. It functions as a social enterprise.The Harvest Fund\u2019s vision is to be an enterprise that builds the agricultural economy while eradicating poverty and promoting environmental sustainability. Our mission is to improve the livelihoods of Zambian female farming cooperatives. Our work is rooted in the idea that with a supportive, holistic environment, rural subsistence farmers can adopt technical know-how, the latest techniques, and renewable energy technologies to help them eventually escape poverty.<br \/>\nProgramme Description<br \/>\nThe Harvest Fund has a replicable model that has scaled from one to nine women farming cooperatives across Southern and Lusaka Provinces. The Harvest Fund selects high-potential women\u2019s cooperatives in the target areas through competitive selection criteria. The interventions with each cooperative go beyond training. On the cooperative\u2019s land, The Harvest Fund\u2019s service partners drill boreholes and install irrigation systems that run on solar-powered energy. Each cooperative receives fencing wire to avert crop damage by livestock. With a solar-powered irrigation system, Zambian women overcome the limitations of unreliable rainfall patterns and water scarcity. The year-round irrigated land allows each cooperative to cultivate high-value crops to reduce reliance on maize, thereby increasing their productivity and incomes. For the irrigated plot, The Harvest Fund provides the cooperatives with seeds\/seedlings, agro-pesticides, and all inputs to grow those vegetables on their shared plot. The Harvest Fund will serve as the off-taker and convert the crops to packaged food (value addition through food processing) through its business arm.<br \/>\nPosition Description<br \/>\nThe Project Administrative Assistant (PAA) will collaborate closely with the Finance Manager and the entire team to assist in implementing project activities. This includes supporting events, outreach efforts, procurement, and organizing training sessions, partner meetings, and workshops. The PAA will be based at the Kafue office.<br \/>\nThe PAA will also be responsible for office management, which includes welcoming and assisting visitors. They will support the implementation and adherence to The Harvest Fund\u2019s administrative systems. Additionally, the PAA will ensure that the front office is well-maintained, which involves both digital and physical filing of documents, along with other tasks as assigned by the line manager. The ideal candidate should be self-motivated and require minimal supervision. They must be honest, diligent, and a team player.<br \/>\nMain Duties and Responsibilities<br \/>\nRoles and Responsibilities:<br \/>\nPreferred: Project management, business development, sales, marketing, agribusiness or digital media experience, knowledge, or interest.<br \/>\nManagement of procurement functions.<br \/>\nOrganisation and coordination of training and field events.<br \/>\nCoordination and management of front office activities, e.g. phone calls and guiding visitors.<br \/>\nCompletion of corporate, grantor, and administrative documents and correspondence.<br \/>\nMaintenance of the upkeep of the front office.<br \/>\nOversight of the online knowledge management system.<br \/>\nManagement of all incoming\/ outgoing travel logistics.<br \/>\nOversight all incoming and outgoing mail\/correspondence.<br \/>\nManagement of the stock of office consumables.<br \/>\nMaintenance of a digital visitors\u2019 log.<br \/>\nAny other assignment given by the line manager.<br \/>\nAdministrative and Intra-Organisational Support:<br \/>\nManage the office and support The Harvest Fund\u2019s projects and programmes in order to achieve organisational goals.<br \/>\nCommunicate with the Project Coordinator and the CEO regularly, preferably on a weekly basis.<br \/>\nParticipate in regularly scheduled team meetings when called upon.<br \/>\nFollow necessary organisation protocols for expense filing, tracking, invoicing, etc.<br \/>\nDesirable Traits:<br \/>\nAssertive and innovative<br \/>\nEntrepreneurial and enterprising<br \/>\nSelf-motivated and driven<br \/>\nQuick thinker and multi-talented<br \/>\nRequired Relevant Experience<br \/>\nMinimum Grade 12 full certificate.<br \/>\nTwo years of working experience as an administrative or office assistant.<br \/>\nCertificate or better in office management and knowledge of computers (Microsoft Office, Google Workspace and other project management tools) will be an added advantage.<br \/>\nThis Job Description only serves as a guide and The Harvest Fund reserves the right to make changes as the need arises.<br \/>\nSharing is Caring! Click on the Icons Below and Share<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSfdk87Z9S6c5Ra4NvthO4DbnfOfsjWD4Ol98muhkgdsx4hdAw\/viewform","_company_name":"The Harvest Fund","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-4903","job_listing","type-job_listing","status-expired","hentry","job_listing_region-zambia","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings\/4903","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/media?parent=4903"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job_listing_region?post=4903"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-types?post=4903"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}