VisionFund Zambia impacts the lives of children by providing low income entrepreneurs with access to financial services. This enables them to expand their small businesses and meet food security, health and educational needs of their children. We are part of the VisionFund International network of microfinance institutions spread across Africa, Asia, Latin America and Eastern Europe. Working in partnership with World Vision, we are committed to long term change to unlock potential for future generations we seek to recruit a qualified candidate who are self-motivated and results-oriented to fill the following position:
\nSENIOR PEOPLE AND CULTURE BUSINESS PARTNER-PAYROLL
\nReporting to:\u00a0Head People and Culture
\nLocation:\u00a0Head Office \u2013 Lusaka
\nPURPOSE OF THE POSITION:
\nThe Senior PnC Business Partner-Payroll coordinates and manages the employee compensation and benefits programs.
\nRESPONSIBILITIES
\nPayroll Processing and Compliance Support<\/p>\n
Processing the Local Payroll up to payslip level
\nProcess Payments for Interns and temporal staff
\nProcessing monthly Zambia Revenue Authority payments and make any reconciliations
\nProcessing the National Pension Schemes Authority payments and make any reconciliations
\nProcessing the National Health Insurance Scheme Payments and make any reconciliations
\nAny other duties related to payroll and compliance<\/p>\n
Workday system update & support<\/p>\n
Oversees and maintains optimal function of the Workday System, which may include customization, and upgrade to applications, systems, and modules.
\nContracts Management in the System by ensuring the timely renewal and non-renewals of contracts in the system
\nCollaborates with executive leadership and HR staff to identify system improvements and enhancements; recommends and implements solutions.
\nPrograms custom functions and documentation such as automated queries, and reports in the system
\nCompiles or assists with the acquisition of complex data reports, summaries, and logs for senior executives and HR staff.
\nEnsures system compliance with data security and privacy requirements.<\/p>\n
Compensation & benefit support<\/p>\n
Process all employee compensation claims and reconcile payments to be made to the workers Compensation Fund Control Board on an annual basis
\nMonitor employee medical schemes for the organization, performance of periodic review on payment to the insurance company
\nMonitor the Group Life Assurance Policy and process death benefits and all accident claims.
\nMonitor the Group Personal accident cover for employees and process all claims with the Insurance company
\nStaff leave management
\nManagement of short-term contracts
\nAdministers employee savings plans (CUSA) that may include the organization\u2019s, personal savings plans
\nAdvises and informs employees of changes and developments related to benefits including eligibility, coverage, and provisions.
\nCompletes records, reporting, and other documentation required by Government, and provider rules, regulations, and policies.<\/p>\n
Gathers and prepares data and assist in the preparation of reports, analyses, and publications.
\nMaintains knowledge of economic conditions, labor market, and other factors related to ensuring the organization provides competitive and reasonable benefits and compensation scales and structures.
\nMaintains knowledge of trends, developments, and best practices in compensation and benefits administration.<\/p>\n
Administration & customer service<\/p>\n
Maintaining current HR files and databases (Filling) Maintain digital records for staff
\nUpdating and maintaining employee benefits, employment status, and similar records
\nMaintaining records related to pay and gratuity and all employee payments
\nPerforming file audits to ensure that all required employee documentation is collected and maintained
\nProviding customer service to organization employees
\nServing as a point of contact with benefit vendors\/administrators
\nUpdate on salary survey within the industry
\nRemoval of exists from both systems<\/p>\n
Management of allowances\/expenses:<\/p>\n
Ensures timely and proper management of allowances\/ expenses<\/p>\n
Leave passage
\nHousing advance
\nRelocation expenses
\nEducation expenses
\nOther payments related to HR and keys in all the allowances\/advance for future reference.<\/p>\n
Any other duties as assigned<\/p>\n
Provides general support services to branches on People and Culture issues
\nResponds to daily employees\u2019 questions\/issues timely and in an appropriate manner.
\nOther duties as will be assigned by the supervisor<\/p>\n
Other Competencies\/Attributes:<\/p>\n
Maintain a commitment to personal, spiritual and professional development.
\nExhibit spiritual maturity, integrity and a dynamic personal sense of life calling.
\nAttend and participate in spiritual nurture meetings\/devotions as scheduled
\nPerform other duties as required.<\/p>\n
Qualifications: Education\/Knowledge\/Technical Skills and Experience<\/p>\n
Degree in Accounting, ACCA\/ZICA, Human Resources, Business Administration or Any business-related qualification
\nExperience working with payroll package is a must preferred\u00a0Dove Payroll
\nA good understanding of the ZRA Domestic Taxes Practice and new changes affecting the treatment of income taxes
\nMinimum 4 years\u2019 Experience in Similar role
\nEffective HR administration and people management skills.
\nFull understanding of HR functions and best practices.
\nExcellent written and verbal communication skills.
\nWorks well under pressure and meets tight deadlines.
\nHighly computer literate with capability in email, MS Office and related business and communication tools.
\nFantastic organizational and time management skills.
\nStrong decision-making and problem-solving skills.
\nMeticulous attention to detail.<\/p>\n
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