Overview
\nTo ensure complete procurement documentation is processed according to policy and established procedures, and undertake all procurement requirements of the Country Office. The Procurement Officer will ensure that he\/she find suitable vendors\/suppliers following the organization\u2019s procurement process. This includes sourcing, negotiating, purchasing, and liaising with all vendors\/suppliers and ensuring implementation of Procurement processes and procedures are complied with to avoid risk to the organization.
\nDeadline: September 10,2025
\nResponsibilities<\/p>\n
Perform procurement functions including: Soliciting for quotations, negotiating prices, delivery, and after-sales services with vendors, raising Purchase Orders, Tax letters, and forwarding to vendors\/suppliers.
\nProcessing all procurement requests from end users, including making reservations for both accommodation and conference facilities
\nGenerate Basis for Vendor Selection (BVS) and ensure that it is fully approved.
\nEnsure that purchase orders are shared with the vendors and the Stores office when approved.
\nEnsure that invoices for vendors are submitted to Finance for timely payment.
\nAssist in the clearance of shipments from customs or any other government body in collaboration with appropriate staff.
\nWork with the Logistics and Supply Chain Officer to ensure that documentation related to the donation\/handover of supplies or equipment to facilities supported by Jhpiego is properly kept.
\nAct as the secretary of the Procurement Committee
\nMaintain and update procurement records and ensure that copies are properly filed.
\nImplement the procurement s \/policies as outlined by Jhpiego.
\nAssist in coordinating with Baltimore staff on approvals, shipments, clearing, and deliveries to the office.<\/p>\n
Required Qualifications<\/p>\n
Degree in Purchasing and Supply or another related field
\nMinimum 5 years relevant experience.
\nMust be a member of the Zambia Institute of Purchasing and Supply
\nExperience working in an INGO is a plus
\nComputer skills, including demonstrated hands-on experience in MS Word, MS PowerPoint, and MS Excel.
\nStrong organizational, time management abilities, and high attention to detail
\nAn understanding of relevant legislation, USG regulations, policies, and procedures relating to procurement
\nExperience working in a multicultural organization
\nSelf-motivated, proactive, and have a positive attitude to work requiring minimal supervision<\/p>\n
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