Background:\u00a0Conservation Lower Zambezi (CLZ), established in 1994, has grown significantly over the years and now operates with an annual budget of approximately USD 2 million. The organisation implements a wide range of conservation programmes, made possible through the support of international donors, government institutions, and private conservation NGOs. Fundraising remains a critical component to sustaining and expanding CLZ\u2019s operations.
\nJob Description:\u00a0The Grants Manager will work closely alongside another Grants Manager and will be responsible for managing their own portfolio of donor funding awards, identifying and securing new funding opportunities, and contributing to the strengthening of CLZ\u2019s overall fundraising strategy. The role will ensure accurate grant finance reporting, monitor donor compliance requirements, and collaborate with the finance team to enhance financial systems, budget management, and donor accountability.
\nKey responsibilities:<\/p>\n
Grants Management
\nReview funding opportunities, agreements, and contracts for compliance and budget considerations.
\nCirculate updates on project statuses, grant applications, re-budgeting needs, and donor guidelines.
\nMaintain and strengthen relationships with donors.
\nTrack deliverables, milestones, and reporting deadlines (both narrative and financial).
\nCoordinate grant closeout processes.
\nProvide training and capacity building on grant management to project staff.
\nDevelop a 3\u20135-year funding strategy in collaboration with senior management.
\nOversee specific grant audits and support the annual organisational audit.
\nAssist in annual organisational planning and budgeting processes.<\/p>\n
Financial Management<\/p>\n
Prepare monthly grant expenditure reports, ensuring alignment with the accounting system.
\nReview and approve grant-related expenditures and procurements.
\nEnsure all receivables and invoices are processed accurately and in a timely manner.
\nLead donor financial reporting processes, ensuring timeliness, accuracy, and compliance with donor requirements.
\nMonitor budget utilisation, and flag potential under- or overspending.
\nSupport the preparation of new grant budgets.
\nContribute to the development and strengthening of internal financial systems, controls, and donor compliance procedures.
\nMaintain up-to-date grant financial files, reconciliations, and documentation for audit readiness.
\nLiaise with auditors, donors, and finance staff to resolve financial queries related to grants.
\nProvide training and mentorship to programme and finance staff on budget management and donor compliance.
\nBusiness DevelopmentProactively identify and pursue new donors and funding opportunities.
\nManage the full grant application process from concept development to submission.
\nCoordinate proposal workflows, ensuring deadlines are met and submissions are of the highest quality.
\nReview and quality-check all proposal documents and supporting materials.
\nBuild internal capacity in grant writing, donor engagement, and fundraising.<\/p>\n
Required Qualifications & Experience:<\/p>\n
A degree in Business Administration, Social Science, Conservation, or a related field (contingent on strong writing skills).
\nMinimum of 5 years\u2019 experience with private sector, NGO or International Organisation,
\nExperience with donor regulations, reporting procedures, policies and grant management from large international development agencies such as USAID, EU, UN, DEFRA,
\nStrong communication and proposal writing skills.
\nAdvanced proficiency in Microsoft Office programs, particularly Excel and Word a MUST,
\nAbility to live and work in a remote camp environment,
\nEnglish proficiency.<\/p>\n
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