{"id":5467,"date":"2025-09-25T08:00:19","date_gmt":"2025-09-25T08:00:19","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/zambia\/job\/executive-assistant-at-healthy-learners\/"},"modified":"2025-12-25T01:30:18","modified_gmt":"2025-12-25T01:30:18","slug":"executive-assistant-at-healthy-learners","status":"expired","type":"job_listing","link":"https:\/\/jobs.dataaxisnode.com\/zambia\/?post_type=job_listing&p=5467","title":{"rendered":"Executive Assistant at Healthy Learners"},"content":{"rendered":"

JOB DESCRIPTION
\nJOB TITLE: Executive Assistant \u2013 CEO
\nREPORTING TO:\u00a0 Chief of Staff
\nDEPARTMENT:\u00a0 Administration
\nCLASSIFICATION LEVEL: Open
\nLOCATION: Lusaka, Zambia
\nABOUT HEALTHY LEARNERS
\nHealthy Learners is an award-winning non-profit organisation working to improve the health and learning of children across Zambia\u2014and soon, beyond. In partnership with the Government of Zambia, we bring healthcare directly into schools so that children stay healthy, stay in class, and reach their full potential. Our model is government-owned and government-led, fully embedded in national priorities, systems, and structures.
\nToday, we operate in over 738 public schools across all ten provinces, reaching more than 1.1 million learners through Zambia\u2019s first integrated School Health Program. Our approach combines school-based service delivery with technical assistance to government at every level\u2014strengthening planning, supervision, data use, and local capacity to deliver.
\nAs we complete our national scale-up, we\u2019re focused on deepening programme quality, strengthening delivery systems, and laying the foundation for long-term government leadership. We\u2019re looking for a dynamic operational leader to help drive this next chapter\u2014someone ready to manage complexity at scale and help a proven model achieve lasting impact.
\nHealthy Learners is the proud recipient of the Skoll Award for Social Innovation, the Duke F.M. Kirby Prize, and the Lipman Family Prize from the University of Pennsylvania. These awards reflect not just our success to date, but the strength of the opportunity ahead. If this mission resonates with you, we\u2019d love to hear from you.
\nABOUT YOU
\nYou exemplify the qualities of being Humble, Hungry, and Smart in your leadership:
\nHumble (Continuous Learning & Inclusion): You actively seek, encourage, and facilitate feedback sharing, fostering an environment of continuous learning. You adapt and grow continuously, cultivating a culture of inclusion and belonging.
\nHungry (Efficiency, Excellence, and Innovation): Your relentless drive for efficiency and excellence is evident in your approach to both everyday tasks and complex challenges. When obstacles arise, you don\u2019t merely seek answers; you develop solutions and establish structures to address future obstacles proactively. Your hunger for innovation permeates the organisation, where you eagerly explore new and best practices, ensuring our people operations remain modern and highly effective.
\nSmart (Emotional Intelligence & Psychological Safety): Your exceptional emotional intelligence is your superpower, allowing you to create psychological safety within the organization. Through your ability to build trust, encourage risk-taking, and nurture courageous conversations, you promote an environment where individuals can thrive and collaborate effectively.
\nPOSITION OVERVIEW
\nThe Executive Assistant (EA) provides direct support to the CEO and Chief of Staff while ensuring Healthy Learners remain highly organized, efficient, and well-documented during a period of rapid growth.
\nThis role combines classic executive assistant responsibilities\u2014managing calendars, communications, and logistics\u2014with added support for internal communications, record-keeping, and assistance to the development and communications teams.
\nThis role requires a highly experienced professional who thrives in a mission-driven, results-oriented environment, with exceptional attention to detail, excellent judgment, and the ability to handle confidential information with discretion. The EA will be a trusted liaison between the CEO and internal and external stakeholders, including donors, government officials, and senior partners, ensuring professionalism, protocol adherence, and flawless execution of engagements.
\nKEY RESPONSIBILITIES
\nExecutive Leadership Support
\nServe as the primary point of contact for the CEO, ensuring outstanding communication and responsiveness to internal and external stakeholders.
\nPartner closely with the Chief of Staff to manage the CEO\u2019s time, priorities, and board engagements, ensuring seamless coordination and preparation.
\nManage the CEO\u2019s inbox with discretion: triage messages, draft and send responses, and ensure timely follow-up on all commitments, especially with board members, donors, and government partners.
\nPrepare, synthesize, and circulate briefing documents and background materials in collaboration with the Chief of Staff, ensuring the CEO is fully prepared for funder, board, and government meetings.
\nManage complex calendars for the CEO and Chief of Staff, prioritizing strategically, troubleshooting conflicts, and aligning schedules with organizational priorities.
\nCoordinate logistics for meetings, travel, visas, site visits, and retreats.
\nProvide direct board support, working with the Chief of Staff to schedule meetings, prepare materials, track action items, and coordinate logistics for board meetings and retreats.
\nAct as a trusted representative of leadership in communications and engagements when delegated.
\nOrganization & Documentation
\nSupport internal communications by taking and preserving notes, structuring and maintaining shared folders, and ensuring decisions and actions are documented and acted upon.
\nMaintain organized systems for contacts, partner correspondence, and confidential materials.
\nPerform data entry and record-keeping tasks, including entering notes and maintaining donor and partner records across systems.
\nComplete and submit CEO expense reports, receipts, and reimbursements to the Finance Team in a timely manner.
\nLeverage technology and project management tools (e.g., Asana, ClickUp, Monday, Google Suite) to create workflows, track deliverables, and ensure nothing falls through the cracks.
\nDevelopment & Communications Support (as needed)
\nAssist development and communications teams by drafting, editing, or proofreading donor communications, reports, and presentations.
\nProvide logistical and administrative support for donor visits, board meetings, and external events.
\nEnter and update donor- and communications-related data (e.g., contact details, meeting notes, follow-ups) to support team efficiency.
\nHelp track deadlines and follow-ups for development and communications projects, ensuring deliverables are met.
\nSupport the preparation of newsletters, social media content, and other updates when additional capacity is needed.
\nSKILLS & QUALIFICATIONS
\nBachelor\u2019s degree in Business Administration, Communications, or related field (Master\u2019s preferred).
\nMinimum of 7\u201310 years of professional experience in executive support or similar roles at senior leadership level.
\nDemonstrated ability to work with high-level stakeholders such as government officials, donors, and senior executives.
\nStrong organizational skills with a proven ability to manage multiple priorities under tight deadlines.
\nExcellent written and verbal communication skills, with attention to accuracy and tone.
\nHigh degree of integrity, discretion, and judgment in handling confidential information.
\nAdvanced proficiency with office software (Microsoft Office Suite, Google Workspace) and ability to adopt new technologies for efficiency.
\nWHAT WE OFFER
\nOpportunity for Impact: Play a pivotal role in implementing a program that improves health outcomes for millions of schoolchildren, shaping the future of communities across Africa.
\nCompetitive Compensation: Receive a competitive salary and benefits package that reflects your expertise and commitment.
\nProfessional Growth: Access ongoing training, leadership opportunities, and engage in innovative projects that challenge and inspire you.
\nSupportive Culture: Join a passionate, dedicated team that values collaboration and mutual support, fostering an environment where all contributions are recognized.
\nNetworking Opportunities: Collaborate with international organizations and enhance your network and influence in the public health sector.
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