Company Description
\nNational Milling Corporation Limited, is a reputable multinational Company specialized in the manufacturing of various\u00a0flour, mealie meal, stock feed\u00a0products and also trades in rice and others wishes to engage a dynamic and customer-focused individual to join our team as\u00a0Executive Assistant\u00a0at our\u00a0Lilayi Branch:
\nRole Description
\nThe role is responsible for performing various tasks of providing full managerial, administrative and secretarial support at a senior level to the Managing Director, General Manager and Financial Director ensuring smooth management of their day-to-day affairs and most effective use of time by handling confidential, sensitive and complex issues in a professional and objective manner. In addition, shall be required to take initiative as appropriate, especially during the assigned superior\u2019s absence.
\nQualifications and Requirements<\/p>\n
Full grade\u00a012\u00a0School Certificate and with a\u00a0Bachelor\u2019s degree in Business Administration or related field.
\nExcellent written and verbal communication skills and must have a professional demeanor.
\n3 \u2013 5\u00a0years working experience as an executive or personal assistant
\nAble to work with minimum supervision including maintenance of confidentiality at all times
\nStrong proficiency in MS365, including Excel and PowerPoint. Must have experience with Microsoft Teams.
\nProactive and self-motivated, with strong attention to detail and the ability to anticipate needs
\nExperience managing calendars, travel, and meetings
\nAbility to multitask and prioritize tasks independently<\/p>\n
Key Responsibilities<\/p>\n
Perform various tasks of providing full managerial, administrative and secretarial support at a senior level to the Managing Director, General Manager and Finance Director ensuring smooth management of their day-to-day affairs and most effective use of time by handling confidential, sensitive and complex issues in a professional and objective manager. In addition, shall be required to take initiative as appropriate, especially during the assigned superior\u2019s absence.
\nProcess the assigned superiors\u2019 correspondence, ensuring that all incoming mail is dealt with or if not available act on behalf of the assigned superior as appropriate.
\nManage all assigned superiors\u2019 travel arrangements (to include travel advances, air tickets, visas or accommodation) as per undertaken trip requirements.
\nAssist assigned superiors to research and follow up on action of matters which falls within their responsibility ensuring to follow up on responses and action as required.
\nProduce documents, financial and sales daily\/weekly\/monthly reports for the assigned supervisors as needed.
\nManage and maintain the assigned superiors\u2019 diaries, company email account and operational tasks.
\nSchedule on behalf of assigned superiors meetings between them and their direct reports including committees and groups to which they are members.
\nFilter general information, queries, phone calls and invitations for the assigned superiors ensuring redirect or taking forward such contacts as appropriate.
\nEnsure assigned superiors are fully briefed on, or prepared for, any engagements they are involved in by maintaining an accurate record of papers and electronic correspondence on their behalf.
\nPrepare correspondence on behalf of the assigned superiors, including drafting general replies.
\nFile office correspondence in an accurate and effective manner ensuring to keep and retrieve files when such need arises.
\nEnsure guests meeting with the assigned superiors are well taken care of by providing a service in line with their work habits and preferences.
\nOrganize and service meetings (ensuring to arrange meeting rooms and refreshments)
\nEnsure adequate safety measures are followed to protect the Corporation\u2019s property and personnel.
\nPerform related tasks as required.<\/p>\n
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