About the Project
\nFrankfurt Zoological Society (FZS) is a global conservation organisation dedicated to protecting biodiversity and wilderness areas through sustainable resource management, partnerships, and promoting environmental and social equity.
\nIn Zambia, Frankfurt Zoological Society (FZS) works in partnership with the Department of National Parks and Wildlife (DNPW) through the North Luangwa Conservation Programme (NLCP) to protect and conserve the North Luangwa landscape. The NLCP supports effective and efficient protected area management, with a wider focus on empowering communities to manage natural resources in the Game Management Areas adjacent to the park.
\nAbout the Position
\nWith operational sites in remote landscapes,\u00a0the Logistics and Procurement Manager\u00a0plays a key management role within the organisation\u2019s operational framework, serving as the central point of coordination for logistics, procurement, fleet, and supply chain operations for the Zambia Country Office and its five remote field sites. This role is crucial in ensuring the effective implementation of operational systems and controls that contribute to the organisation\u2019s overall efficiency and compliance. The incumbent will oversee all procurement processes, streamline logistics between the central office and remote sites, and manage the fleet and store operations at the Zambia Country Office.
\nThe Logistics and Procurement Manager is expected to build and maintain strong supplier relationships, implement cost-control mechanisms, and ensure policy adherence across the procurement and logistics chain. This role also contributes to improved planning and forecasting by maintaining reliable operational data and supporting continuous improvement.
\nThis role requires attention to detail, ethical conduct, proactive planning, and the ability to lead a small team while collaborating with cross-functional departments. Travel to remote field sites is required to provide support, conduct reviews, and ensure implementation of operational standards.
\nYour Tasks
\nProcurement (Zambia Country Office + Support to Sites)<\/p>\n
Lead end-to-end procurement processes to ensure timely and cost-effective delivery of goods and services in alignment with programme schedules.
\nEnforce strict adherence to internal procurement policies and donor compliance standards to maintain audit readiness and mitigate risk.
\nMaintain and routinely update a vetted preferred supplier list to guarantee consistent sourcing from reliable vendors.
\nNegotiate supplier agreements to secure competitive pricing and favorable terms that contribute to organizational cost-effectiveness.<\/p>\n
Supply Chain and Logistics<\/p>\n
Coordinate the full logistics cycle of inbound shipments and accurate site-bound distributions, ensuring timely delivery to remote field locations.
\nMaintain comprehensive logistics tracking systems to enable clear visibility of goods in transit and enhance planning accuracy.
\nAnticipate potential delays or challenges and proactively implement solutions to reduce disruptions and maintain operational momentum.<\/p>\n
Fleet Management (Zambia Country Office)<\/p>\n
Oversee the legal compliance of all vehicles, ensuring licences, roadworthiness, and insurance are consistently up to date to minimise operational risks.
\nMonitor vehicle usage through routine checks of logbooks, promoting accountability and data accuracy in fleet reporting.
\nTrack and analyse fuel consumption trends to identify irregularities and drive responsible resource use.<\/p>\n
Implement preventative maintenance schedules and monitor vehicle servicing to support vehicle longevity and reduce breakdown-related downtime. Supplier and Contract Management<\/p>\n
Lead quarterly supplier evaluations to monitor service levels, enforce contractual standards, and foster long-term, performance-based vendor relationships.
\nManage supplier disputes, product returns, and credit notes through timely resolution and transparent documentation.
\nEnsure all rebate agreements are tracked and claimed accordingly, contributing to cost recovery and budget efficiency.
\nKeep an organised and current supplier database that supports informed procurement decisions and audit compliance.<\/p>\n
Stores Management (Zambia Country Office)<\/p>\n
Supervise inventory controls, including quarterly stock counts and reconciliations, to maintain accuracy and safeguard against loss.
\nInvestigate and resolve stock variances to strengthen internal controls and uphold accountability standards.
\nEnsure all stock movements are properly documented to provide a traceable and auditable trail for internal and external reviews.
\nImplement and maintain a replenishment system that ensures critical supplies remain available to support uninterrupted program operations.<\/p>\n
Imports Management and<\/p>\n
Manage and control the Import of goods and services from suppliers beyond the Borders of Zambia
\nManage and track rebate applications, exceptional imports and clearing of items in collaboration with the site offices and clearing agents.
\nLiaise with the Ministries of Finance and Tourism for efficient processing of rebates and exceptional imports
\nMaintain records for all rebates for review and audits by the Ministry of Finance<\/p>\n
Rebate Processing and Tracking<\/p>\n
Facilitate the renewal of the rebate Certificate with the Ministry of Finance
\nEnsure compliance, registration, and insurance of imported goods such as vehicles and electronics, complying with RTSA, ZICTA, INTERPOL, etc.
\nAct as a primary point of contact for clearing agents and interpret customs documents and information back to FZS procurement documentation<\/p>\n
Reporting and Collaboration<\/p>\n
The Logistics and Procurement Manager will collaborate closely with site managers, finance, procurement, and HR teams. The role supervises one direct report and provides operational oversight support to the logistics teams at the various sites.<\/p>\n
Your Profile
\n\u00b7\u00a0Bachelor\u2019s degree in business administration, procurement, logistics, supply chain, or related field.
\n\u00b7\u00a0Minimum of 3 years\u2019 experience in a similar or related field.
\n\u00b7\u00a0Experience in the conservation or NGO sector is an added advantage.
\n\u00b7\u00a0Member of the Zambia Institute of Purchasing and Supply
\nSkills & Competencies
\nThe ideal candidate will be a results-driven team player with strong problem-solving capabilities and the ability to work in a dynamic and challenging environment. Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with procurement and stock management systems are essential. The candidate should demonstrate strong communication skills, attention to detail, and a proactive approach to resolving operational challenges. They must be deadline-driven, capable of multitasking, and effective at building relationships with internal and external stakeholders. The ability to analyse and act on key operational data to support evidence-based decision-making and improve performance metrics will be critical to success.
\nBehavioural Attributes
\nEmpathetic and approachable.
\nCulturally respectful and inclusive.
\nDiscreet, trustworthy, and principled.
\nAdaptable and proactive.
\nCommunity-oriented with a service mindset.
\nWhat We Offer
\n\u00b7\u00a0A chance to support a meaningful conservation impact.
\n\u00b7\u00a0A supportive and mission-driven team environment.
\n\u00b7\u00a0Opportunities for professional development.
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