Job Summary
\nThe Stock Controller is responsible for monitoring and managing stock levels across multiple divisions, including retail, dispatch, production, central stores, and the farm. The Stock Controller investigates discrepancies between physical stock and ERP system records and reports on variances following stock movements. The role involves providing detailed reports to internal audit and the Management Accountant, including identifying the causes of variances and recommending corrective actions, especially in cases of employee negligence.
\nKey Responsibilities:
\n1.\u00a0\u00a0\u00a0\u00a0Stock Investigation and Reconciliation:<\/p>\n
Investigate discrepancies between physical stock counts and ERP system records for both stock and non-stock items across all major divisions: retail, dispatch, production, central stores, and the farm.
\nConduct regular stock audits to verify stock levels and ensure accuracy between physical and recorded quantities.
\nAnalyze stock variances to determine their root causes and make recommendations for resolving discrepancies.<\/p>\n
2.\u00a0\u00a0\u00a0\u00a0Monitoring Stock Movements:<\/p>\n
Track and monitor stock transfers between divisions (e.g., from central stores to production, production to dispatch, etc.) to ensure accurate records are maintained in the ERP system.
\nInvestigate variances that occur during stock movements and ensure proper documentation of these transfers.
\nReport any unexplained or unauthorized stock movements to management for further investigation.<\/p>\n
3.\u00a0\u00a0\u00a0\u00a0Reporting and Documentation:<\/p>\n
Prepare and share weekly and monthly reports on stock variances, providing detailed insights into the causes of discrepancies.
\nHighlight significant variances, identifying individuals or processes responsible for the discrepancies, particularly if employee negligence or procedural errors are the cause.
\nProvide variance reports to internal audit and the Management Accountant for review and action.<\/p>\n
4.\u00a0\u00a0\u00a0\u00a0Variance Analysis and Corrective Action:<\/p>\n
Investigate the causes of stock variances, determining whether they result from process inefficiencies, system issues, or human error.
\nRecommend corrective actions to address the underlying causes of stock discrepancies.
\nWork with department heads and staff to minimize future stock discrepancies and ensure compliance with stock management procedures.<\/p>\n
5.\u00a0\u00a0\u00a0\u00a0Internal Audits and Compliance:<\/p>\n
Assist the internal audit team in reviewing stock levels and identifying any gaps or irregularities in stock records.
\nEnsure compliance with company policies and procedures related to stock control and inventory management.
\nSupport audits by providing accurate and timely documentation of stock records, movements, and adjustments.<\/p>\n
6.\u00a0\u00a0\u00a0\u00a0Employee Accountability:<\/p>\n
Identify and report on any employee negligence or procedural non-compliance that leads to stock variances.
\nRecommend disciplinary action or additional training for employees found responsible for stock discrepancies.
\nWork with management to implement training programs to improve stock handling and recording processes across all divisions.<\/p>\n
7.\u00a0\u00a0\u00a0\u00a0ERP System Management:<\/p>\n
Ensure that all stock movements, adjustments, and discrepancies are accurately recorded in the ERP system.
\nRegularly review ERP system data to identify inconsistencies between recorded stock and physical stock.
\nSuggest improvements to the ERP system or stock management processes to reduce the likelihood of errors.<\/p>\n
Additional Duties:
\n1.\u00a0\u00a0\u00a0\u00a0Stock Optimization:<\/p>\n
Monitor stock levels across all divisions and ensure optimal stock levels are maintained to prevent overstocking or stock outs.
\nCoordinate with the procurement and production teams to ensure timely ordering and replenishment of stock based on production needs and sales forecasts.<\/p>\n
2.\u00a0\u00a0\u00a0\u00a0Inventory Control Procedures:<\/p>\n
Develop and enforce effective inventory control procedures to minimize stock losses, theft, or wastage.
\nImplement and monitor cycle counting programs to ensure ongoing stock accuracy.<\/p>\n
3.\u00a0\u00a0\u00a0\u00a0Collaboration with Departments:<\/p>\n
Collaborate with department managers (e.g., retail, production, dispatch) to improve stock management practices and streamline stock movement processes.
\nProvide feedback to the finance and operations teams regarding stock performance and opportunities for cost-saving improvements.<\/p>\n
4.\u00a0\u00a0\u00a0\u00a0Continuous Improvement:<\/p>\n
Continuously review and update stock control procedures to align with best practices in inventory management.
\nIdentify opportunities for process improvements to reduce stock variances and improve overall stock accuracy.<\/p>\n
5.\u00a0\u00a0\u00a0\u00a0Training and Support:<\/p>\n
Provide training to staff on proper stock handling, recording, and ERP system usage to minimize human errors.
\nServe as a point of contact for staff regarding any stock-related queries or issues.<\/p>\n
Qualifications & Requirements:<\/p>\n
Education:\u00a0A diploma or higher qualification in Accounting, Business Administration, Logistics, Supply Chain Management, Business Administration, or related fields.
\nExperience:\u00a0Minimum of 5 years of hands-on experience in inventory management, stock control, or a related field, preferably within a distribution center or warehouse environment.
\nSkills & Competencies:
\nStrong understanding of stock control procedures and inventory management systems.
\nDetail-oriented with excellent analytical and problem-solving abilities.
\nProven track record of maintaining accuracy in stock levels and inventory reporting.
\nAbility to work independently and manage multiple tasks effectively.
\nStrong communication skills, both written and verbal.
\nHigh level of personal integrity and strong work ethic.
\nAbility to train, mentor, and lead a team.
\nCharacter:\u00a0A high level of personal character, responsibility, and professionalism. Strong leadership qualities and the ability to work well under pressure.
\nTechnical Skills:\u00a0Proficiency with inventory management software, MS Excel, and other relevant tools.<\/p>\n
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