Description:
\nJob Purpose
\nThe Finance Officer will be responsible for implementing finance and accounting work processes with a focus on project management, financial transaction processing as well as recording, maintaining accurate books of account, and preparing timely financial reports for different stakeholders including internal clients, partners, donors, auditors and regulatory authorities, within approved accounting standards and organization\u2019s policies and procedures.
\nBusiness attire stores
\nSummary of Key Responsibilities:<\/p>\n
Work with project teams to develop costed work plans for projects.
\nMonitor budget and financial plan implementation and prepare appropriate periodic tracking reports for the various stakeholders.
\nIn conjunction grants development team, prepare project budgets and forecasts during proposal writing phase.
\nAnalyse trends to identify issues that might impact on the financial wellbeing or viability of projects and advise management accordingly.
\nPrepare reports that analyze budgets against actuals income and expenses and advises management on the variances observed, if any.
\nCarry out monthly review of the financial performance of projects and advise the responsible teams accordingly.
\nParticipate in the day-to-day financial transactions including invoicing, payments and other related transactions.
\nAccurately post all financial transactions in the financial management system (Quick books) in accordance with agreed directorate procedures and financial standards on a daily basis
\nAssist in the facilitation of timely disbursement of funds requests to the Organization partner organizations in Zambia.
\nPrepare the Regional and Country Office quarterly funds request and submit to the respective Head of Finance for review.
\nAssist in Submitting of the Organizations annual returns to relevant government authorities to ensure continued registration of the organization in Zambia.
\nProcess payment requisitions and the corresponding payment vouchers and follow up the approval process to ensure that payment is timely made.
\nPost the approved budget into the financial management system with one week after approval of the budget. Prepare monthly donor reports in the approved donor templates and formats and share them for review by the 5th of the following month.
\nMaintain a fixed asset register for all assets procured by the project as Organization\u2019s approved template
\nPrepare financial journals and submit them to the Finance Manager for review and signature.
\nUpon project allocation or on an annual basis, work with the project teams to prepare costed work plans and budgets.
\nEnsure that journals and other Document filing systems are accurate, actualized and in accordance with the regional global archive instructions of the organization
\nAssist staff in financial matters when required.<\/p>\n
Required Skills and Competencies:\u00a0<\/p>\n
Strong interpersonal, communication and presentation skills
\nAttention to details with analytical skills
\nNegotiation skills and the ability to develop strong working relationships
\nUnderstanding of data privacy standards
\nSelf-disciplined to proactively resolve issues, anticipate needs and meet deadlines
\nStrong organizational skills including a sense of urgency to set priorities, juggle multiple tasks, organize time effectively
\nAbility to manage complex and highly confidential information
\nAbility to maintain privacy and confidentiality
\nAbility to work both independently and as part of a team
\nCooperative, problem-solving, and positive \u2018can-do\u2019 attitude
\nMaintains customer service demeanor, responsive to requests and providing high quality service<\/p>\n
Primary Areas of Accountability:<\/p>\n
Qualifications and Experience<\/p>\n
Degree in Finance, Accounting Financial Management, OR
\nFull\/Finalist of CA Zambia, ACCA or CIMA
\nAt least 3 years\u2019 relevant working experience working in an NGO environment in the same or similar capacity
\nExperience and knowledge of Global Fund regulations, policies, procedures, and familiarity with subgrants management is an advantage.
\nAdvanced knowledge and hands-on experience in using Spreadsheets particularly MS Excel
\nStrong conceptual understanding and appreciation of NGO accounting and operational management or previous possible roles such as financial analyst
\nDemonstrable skills in the\u00a0development and implementation of finance and accounting policies, procedures and systems in the context of an international NGO.
\nGood knowledge of project accounting
\nMust have proven budget development and oversight experience
\nKnowledge of tax and other compliance implications of non-profit status
\nMust be a member of ZICA<\/p>\n
THIS IS A RELIEF\/TEMPORAL POSITION WITH AN ENGAGEMENT PERIOD OF THREE (03) MONTHS
\nEXPERIENCED FEMALES AND DIFFERENT ABLED PERSONS ARE ENCOURAGED TO APPLY FOR ANY OF THIS POSITION<\/p>\n
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