Levy Mwanawasa Medical University (LMMU)\u00a0is a public institution committed to advancing excellence in health sciences education, training, and research in Zambia.
\nThe University invites applications from suitably qualified and experienced individuals for the position of\u00a0Secretary. This re-advertisement is intended to attract candidates with the requisite skills and competencies to fill these critical support roles.
\nThese positions are essential to strengthening the administrative operations of the University. We seek individuals who demonstrate a high level of professionalism, discretion, and strong organizational and communication skills.<\/p>\n
(1) JOB TITLE: SECRETARIES (7)
\nJOB PURPOSE:To provide efficient secretarial and administrative support to assigned departments, ensuring smooth office operations through proper documentation, communication handling, and scheduling of activities.<\/p>\n
PRINCIPAL ACCOUNTABILITIES:<\/p>\n
Provide day-to-day secretarial support to designated officers<\/p>\n
Type correspondence, memos, reports, and other documents with speed and accuracy<\/p>\n
Manage office filing systems and maintain confidential records<\/p>\n
Handle telephone and in-person enquiries in a professional manner<\/p>\n
Schedule appointments and maintain diaries for supervisors<\/p>\n
Prepare minutes and follow up on routine office matters<\/p>\n
Support the organization of meetings, travel, and logistical arrangements<\/p>\n
Liaise with other departments and external stakeholders as necessary<\/p>\n
QUALIFICATIONS AND EXPERIENCE:<\/p>\n
Full Grade 12 Certificate with at least five (5) credits including English<\/p>\n
Diploma in Secretarial Studies, Office Management or a related field<\/p>\n
Typing speed of 65 words per minute and shorthand speed of 110\/120 words per minute<\/p>\n
Ability to use Microsoft Office (Word, Excel, PowerPoint, Outlook)<\/p>\n
Minimum of two (2) years\u2019 experience in a similar role, preferably in a Public Institution or University setting<\/p>\n
KEY ATTRIBUTES:<\/p>\n
Good organizational and time management skills<\/p>\n
High level of integrity, confidentiality, and attention to detail<\/p>\n
Excellent interpersonal and communication skills<\/p>\n
Ability to work with minimal supervision and under pressure<\/p>\n
Professional appearance and conduct<\/p>\n
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