{"id":5813,"date":"2025-10-16T08:00:22","date_gmt":"2025-10-16T08:00:22","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/zambia\/job\/temporary-assistant-procurement-officer-at-zccm-investment-holdings-plc\/"},"modified":"2026-02-04T15:03:41","modified_gmt":"2026-02-04T15:03:41","slug":"temporary-assistant-procurement-officer-at-zccm-investment-holdings-plc","status":"expired","type":"job_listing","link":"https:\/\/jobs.dataaxisnode.com\/zambia\/?post_type=job_listing&p=5813","title":{"rendered":"Temporary Assistant Procurement Officer at ZCCM Investment Holdings Plc"},"content":{"rendered":"

TEMPORARY ASSISTANT PROCUMENT OFFICER (1 Year Temporary Employee)
\nJob Reference Number: ZCCM-80
\nDepartment: Procurement
\nBusiness Unit:
\nIndustry: Purchasing
\nJob Type: Temp
\nPositions Available: 1
\nSalary: Market Related
\nThe Procurement Unit is based at our Lusaka Head Office.
\nJob Description
\nJOB PURPOSE
\nTo assist in performing procurement functions on behalf of ZCCM-IH in line with the Company\u2019s Objectives derived from the Company\u2019s periodical Strategic Plan (SP) in compliance with the prevailing Public Procurement Act (PPA) and its prevailing Regulations.
\nKEY RESPONSIBILITIES
\nEnsures that the submitted purchase requisitions (PR) as assigned by the Procurement Officer is captured in the approved Procurement Plan.
\nMaintains a record of the submitted purchase requisitions for future audit trail.
\nReviews Terms of Reference, specifications, Bill of Quantities, and scope of works as submitted by End-Users.
\nPrepares and subject for approval an invitation for bids\/expression of interests (EOI) in view of uploading it on the Zambia Public Procurement Authority\u2019s (ZPPA) Electronic Government Platform (e-GP) or for placement in National Newspapers through the Company Secretary Department (CSD);
\nPrepares Solicitation documents (Requests for Proposals [RFP] for review to ensure the evaluation criteria and scope of work\/specifications and Terms of Reference are well captured.
\nUploads the Requests for Proposals [RFP] on the e-GP for Consultants, Contractors\/Suppliers) to submit bids.
\nEngages and mediates between User Department and external business partners involved in the bidding process whenever a clarification is sought by them.
\nEnsures responses are obtained from End Users and the information is disseminated in writing as an addendum to the running tender by posting same on the e-GP or submitted for publishing in the National Newspapers where the tender is conducted manually.
\nKeeps record of bid opening dates to ensure the e-Gp opening record is uploaded or the opening bid opening check list is ready for the bid opening event as information to be captured in the procurement paper.
\nLeads and coordinates all planned site visits to be undertaken in the company for both internal and external stakeholders to ensure there is value addition to the bidding process.
\nEnsures all observations\/clarifications made during the site visit are captured and a bid Addendum issued accordingly.
\nDevelops a template with a criterion already disclosed in the solicitation document to ensure an objective evaluation of bids and proposals.
\nRecommends for review of the bid Addendum and approval an Evaluation Committee (EC).
\nGuides the Evaluation Team during evaluations to ensure consistency and objectiveness.
\nArranges and participates in the evaluation of bids\/quotations and proposals.
\nPrepares Evaluation Reports (Procurement Papers) for subsequent approval by relevant authorities.
\nParticipates in the planned negotiations by engaging both the End User and the recommended bidder for contract award.
\nParticipates in contract negotiations with contractors, suppliers and consultants based on the disclosed bidding document and the submitted bid\/proposal.
\nSubmits \u201cNotices of the Best Evaluated Bidder\u201d to the superiors for further review and approval and posts on the e-GP of published in the d National Newspapers in line with the stipulated timeframe.
\nPrepare Local Purchase Orders (LPO), Notification of Contract Award, and ensure it is transmitted to the most competitive bidder.
\nPrepares draft contracts and addenda for the provision of works, services, and supply of items to ensure agreements are authorised accordingly.
\nEnsures all procurement process adhere to the prevailing Public Procurement Act (PPA) and its Regulations.
\nPrepare and submit draft international contracts to the ZCCM-IH Legal Directorate in view of obtaining Attorney General\u2019s (AG) approval\/clearance.
\nFiles all documents submitted, prepared, and approved during the procurement process cycle.
\nSecures and reviews submitted advance payment guarantee to ensure it is in accordance with the standard form provided in the bid document and submit to Finance Department through the Procurement Officer.
\nSecures and reviews submitted performance to ensure it is in accordance with the standard form provided in the bid document and submit to Finance Department through the Procurement Officer
\nEnsures receipt, review, and approval of payment certificates in accordance with the approved terms and conditions of the contract in line with the set-out contract deliverables according to the approved budget line and submit to the Procurement Officer for further action.
\nEnsure all stakeholders are kept abreast on all developments of the procurement process to enhance smooth networking both internally and externally ensuring the system is kept operational to meet stakeholder and shareholder expectations.
\nProvides capacity building for ZCCM-IH staff on public procurement procedures.
\nPerforms Any other duties as assigned
\nJob Requirements
\nQUALIFICATIONS, KNOWLEDGE AND SKILLS
\nMinimum level of academic qualifications required to perform effectively in the role
\nGrade Twelve or Equivalent with Credits or Better in Five Subjects, Mathematics and English Included
\nDiploma in Purchasing & Supply or- CIPS Professional qualification in the related field.
\nRelevant Professional Membership
\nRelevant Professional Certification
\nMinimum level of professional qualification required to perform effectively in the role
\nCIPS or related field
\nRelevant Professional Membership
\nRelevant Professional Certification
\nSkills and Competencies
\nTechnical
\nCompliance and regulations
\nContract Management
\nPublic Procurement
\nProcurement policies and procedures
\nInventory Management
\nStores Management
\nResource Management
\nData Analysis
\nRecords and documentation Management
\nMicrosoft applications (Excel, word, PowerPoint)
\nLeadership
\nPlanning and organising
\nSupervisory
\nBehavioural
\nNegotiation Skills
\nProblem Solving
\nCommunication Skills
\nAnalysis and attention to detail
\nInterpersonal Skills
\nTeamwork
\nRELEVANT EXPERIENCE REQUIRED
\nNot less than 3 Years Work experience in a busy and complex work environment experience in a similar Position
\nWORKING CONDITIONS
\nWorking Environment
\nJob holder exposed to normal office working environment.
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