At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture \u2013 the \u201cFirst Quantum Way\u201d.
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\nWorking with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.
\nOur culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That\u2019s how we continue to achieve extraordinary things in extraordinary locations.
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\nJob description:
\nFreelancer marketplace
\nOverall Job Purpose<\/p>\n
The Accounts Payable officer is responsible for overseeing the posting of all ledger entries; and to assure the prompt and accurate processing of payments to suppliers within agreed credit terms and in accordance with control procedures while ensuring that data is collated and processed in a confidential and timely manner.<\/p>\n
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\nSpecific Job Responsibility<\/p>\n
Ensure invoices are properly authorized in accordance with levels of authority and allocated to correct Supplier & General Ledger accounts on a daily basis.
\nReview all invoices for appropriate documentation and approval prior to payment.
\nObtain supplier statements and reconcile supplier accounts before any payment can be raised.
\nCheck assigned\/advised Supplier POs on invoices and verifies accuracy and status of the advised PO before invoices are captured.
\nPay suppliers by monitoring discount opportunities; verifying PO numbers; scheduling and<\/p>\n
preparing payments; resolving purchase order, contract, invoice, or payment discrepancies and
\ndocumentation;<\/p>\n
Ensure purchase order amendments are done before capturing or posting invoices that are over and above the PO value & respond to all supplier inquiries.
\nPrioritize invoices according to payment terms and cash discount potentials.
\nAssist in month end closing and with other projects as needed.
\nMaintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
\nObtain Supplier statements and reconcile supplier accounts every month to support quarter end reporting.
\nResolve supplier queries with end users on invoicing issues related to services and make follow up on all reconciling issues.
\nFollow up on all debit balances and provide reasons for debit balances on the supplier account
\nProcess advance payments as received from the commercial department
\nEnsure remittance advices are sent to the suppliers after payments have been fully signed off and sent to bank.
\nProcesses Supplier transactions based on reconciliation of invoices, purchase orders and receiving documents and following up on reconciling items.
\nCommunicates with Suppliers in reference to purchase orders and invoices to ensure accurate payment to all Suppliers.
\nCommunicates with other departments to ensure timely and accurate payment to all Suppliers.
\nTimely and accurate processing of invoices in Pronto.
\nPost all approved Service invoices in Pronto within 48 hours from time of receiving the invoices from the supplier or end users.
\nPost all stock invoices in Pronto within 72 hours from the time of receipting the invoices against PO by Warehouse staff.
\nInform Supply Chain and AP Supervisor within 24 hours of receipt of invoice if there are unit price or quantity mismatches on Stock item invoices. Follow ups should be done to ensure all issues are resolved.
\nOptimum record keeping for all accounting documentation and schedules for all transactions and accounts that this position is responsible for<\/p>\n
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\nJob Specific Competencies<\/p>\n
A working knowledge of bookkeeping procedures
\nMust have a working knowledge of computer operations
\nRequires a high degree of accuracy in the processing of supplier invoices
\nMust possess excellent data entry skills
\nMust be detail oriented but also be able to work in a fast paced environment
\nMust be able to work well with others and meet strict deadlines
\nEffective communication skills
\nAccounting & Auditing skills
\nAbility to use Microsoft productivity software such as Excel and Word
\nKnowledge of Pronto EPR is an added advantage
\nKnowledge of International Financial Reporting Standards(IFRS)<\/p>\n
Freelancer marketplace
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\nKey Job Attributes<\/p>\n
High levels of integrity and ethics
\nProfessionalism
\nExcellent attention to detail
\nAbility to multitask
\nAbility to consistently meet all deadlines
\nAbility to work under pressure
\nWork cooperatively with others
\nDeal politely with suppliers
\nStrong organizational ability and a self-starter
\nAbility to follow standard filing procedures<\/p>\n
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\nExperience required to perform in this job<\/p>\n
3+ years of experience in accounts payable<\/p>\n
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\nQualifications<\/p>\n
Minimum G12 Certificate
\nDiploma or Degree in Accounting or related field and\/ or a Professional Accountancy qualification (e.g. CA Zambia, ACCA, ZICA etc.)
\nMember of Zambia Institute of Chartered Accountants
\nAll qualifications should certified by ZAQA<\/p>\n
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