WORKSHOP CLERK
\nThe primarily responsibilities include the following
\nCore Duties<\/p>\n
Maintain up-to-date records for all company trucks, including service history, repair logs, fuel usage, and parts replacement schedules.
\nPrepare and maintain vehicle maintenance files and ensure that every truck has a detailed service card indicating all maintenance work performed.
\nEnter all maintenance data into the fleet management system (manual or electronic) accurately and on time.
\nRecord job cards for every repair and maintenance task, ensuring proper description of work done, parts used, labour hours, and technician responsible.
\nPrepare daily, weekly, and monthly workshop activity reports for submission to Management.
\nEnsure that all vehicle inspection reports, breakdown reports, and service schedules are filed and easily retrievable.
\nMaintain an updated inventory of all spare parts, tools, and consumables in the workshop store.
\nIssue spare parts to mechanics against approved job cards and record all withdrawals accurately.
\nConduct weekly and monthly stock checks and reconcile physical stock against inventory records.
\nPrepare requisitions for parts and materials required for vehicle repairs and routine servicing, ensuring timely replenishment of critical items.
\nLiaise with procurement officers and suppliers to track deliveries of ordered parts and verify the correctness of received goods.
\nEnsure that obsolete, damaged, or slow-moving parts are identified and reported for proper disposal or adjustment<\/p>\n
Qualifications\/Experience\/Skills<\/p>\n
Full Grade 12 Certificate
\nMinimum of Certificate in Mechanical Engineering, Automotive Technology, Transport and Logistics, or related field.
\nAt least 2\u20133 years\u2019 experience
\nProficient in Microsoft Excel, Word, and fleet management software.
\nStrong organizational and record-keeping skills with high attention to detail.
\nKnowledge of truck maintenance schedules, parts identification, and workshop safety procedures.
\nExcellent communication skills and ability to work effectively with drivers, technicians, and management teams.
\nIntegrity, accountability, and ability to handle confidential information responsibly.<\/p>\n
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