About the job<\/p>\n
We are seeking a proactive and detail-oriented Receptionist\/Executive Assistant. The Receptionist \/ Executive Assistant will be responsible for providing front-office management, administrative coordination, and executive support to the Country Manager. The role ensures efficient day-to-day office operations, professional representation of the organization, and timely delivery of administrative and executive functions.<\/p>\n
Responsibilities<\/p>\n
Front Office & Administrative Support
\nServe as the first point of contact for visitors, clients, and partners, ensuring a professional and welcoming environment.
\nManage telephone calls, emails, correspondence, and courier deliveries.
\nMaintain office supplies, filing systems, and front-office records.
\nCoordinate meeting schedules, logistics, and travel arrangements for management and staff.
\nExecutive Assistance
\nProvide high-level administrative support to the Country Manager including calendar management, meeting preparation, and minute-taking.
\nDraft, review, and format correspondence, reports, and presentations as required.
\nHandle confidential information with discretion and maintain confidentiality at all times.
\nCoordinate appointments, internal communications, and stakeholder engagements on behalf of the Country Manager.
\nLiaise between the Country Manager and internal teams to ensure smooth communication and timely execution of tasks.
\nOffice Coordination & Communication
\nEnsure smooth coordination between departments and support in organizing internal and external meetings.
\nManage bookings for company facilities and ensure proper use of resources.
\nContribute to maintaining a positive and efficient workplace culture aligned with the company\u2019s values and standards<\/p>\n
Requirements<\/p>\n
Diploma or Bachelor\u2019s Degree in Business Administration, Office Management, Public Relations, or related field
\nMinimum of 2 years\u2019 experience in a similar position, preferably within a corporate or multinational environment.
\nExperience supporting senior management or executives is highly desirable.
\nFluency in English (written and spoken).
\nFrench proficiency will be considered an added advantage
\nExcellent communication and interpersonal skills.
\nHigh level of organization and time management.
\nAbility to multitask and prioritize effectively under pressure.
\nStrong attention to detail and problem-solving abilities.
\nProfessional demeanor with exceptional customer service skills.
\nProficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
\nIntegrity, discretion, and confidentiality in handling sensitive information.
\nProfessionalism and reliability.
\nInitiative and proactive attitude.
\nStrong teamwork and collaboration skills.
\nAdaptability to a fast-paced and multicultural environment.<\/p>\n
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