OVERALL JOB PURPOSE\u00a0
\nTo render high-level confidential support to the Managing Partner by providing full secretarial and administrative service, ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.
\nKey Responsibilities\u00a0<\/p>\n
Acts as a first point of contact dealing with correspondence and phone calls for the Managing Partner.
\nProactively manages and coordinates the diary of the Managing Partner by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
\nPlans and organises travel and accommodation when required.
\nMaintains effective filing and data storage including emails and retrieval systems ensuring the needs of the Managing Partner are met.
\nProvides full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Managing Partner.
\nProvides support for Board of Partners\u2019 meetings by ensuring such meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
\nSupports the Managing Partner to keep the Board of Partners informed about the work of the organization and their appropriate training and induction.
\nServices meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes, and following up on action points.
\nPlans and manages key organizational events such as AGM, Staff and Partners conferences, Staff briefings and others as required.<\/p>\n
Other Duties\u00a0<\/p>\n
Develops skills and undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of the organization.
\nEnsures that work is carried out in accordance with PKF Zambia\u2019s values, policies and procedures.
\nParticipates and contributes to organizational\/team meetings as required.
\nProvides reports for senior management as required.
\nUndertakes any other appropriate duties as required to support the Managing Partner to enable them to fulfil their role.
\nCarries out all the duties with high regard for confidentiality.
\nPerforms any other duties relevant to the needs of the organization and as directed.<\/p>\n
Education and Training<\/p>\n
Bachelor of Business Administration or similar qualifications.
\nExperience working within a professional firm of accountants and business advisors.<\/p>\n
Job Experience and Skills<\/p>\n
Previous experience working at the Executive level
\nShorthand minute-taking
\nExperience working with a Board of Partners or Directors<\/p>\n
NOTES
\nThe closing date for receipt of applications is Wednesday, 3rd December 2025.
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