At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture \u2013 the \u201cFirst Quantum Way\u201d.
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\nWorking with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.<\/p>\n
Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That\u2019s how we continue to achieve extraordinary things in extraordinary locations.
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\nJob description:
\nContext:
\nKMP Commercial\u2019s primary purpose is to deliver value by providing safe, efficient and effective procurement and in-bound supply chain services in support of the Kansanshi Mining operations which include mining, processing and smelting.\u00a0 Value is achieved through the establishment or improvement of competitive supply markets for the purchase of goods and services. Value is enabled by highly capable people applying uniform best practice processes resulting in continuous supply chain improvement, enhanced corporate social responsibility and measurable savings for the Kansanshi Mine.
\nThese objectives are achieved through a centralized KMP Commercial team who work with the Kansanshi operations to deliver value through optimised commercial terms, pricing and supply security as well as through development and implementation of supplier strategic initiatives through a few deep relationships. The Kansanshi Commercial team is on a journey of transformation and capability uplift and as part of that, a new category management approach to external expenditure is being introduced, to drive additional value and risk mitigation for the Kansanshi Operations.
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\nPrimary Purpose
\nThe primary responsibility of the Commercial Contracts Superintendent is to work with the Kansanshi Operations stakeholders to develop a whole of business category strategy for the spend portfolio under management. The Commercial Contracts Superintendent will be managing both relationships with key Operational sponsors as well as with the senior executives at our supply partners. The Commercial Contracts Superintendent will be required to put in place plans and solutions to resolve complex supply problems within the portfolio. Will champion innovation, continuous improvement and procurement expertise. Will lead and deliver on the end-to-end sourcing process, which includes carrying out spend analysis, understanding business risks, managing tenders, negotiating with vendors, drafting supply agreements and driving improved supplier performance.<\/p>\n
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\nKey Performance Indicators
\nThe role is measured against these generic KPI\u2019s.\u00a0Specific\u00a0targets will be set as part of the annual setting of performance objectives.
\nImproving team capability \u2013 coaching, training, maintaining a high standard. Maintaining strategic and critical suppliers under contract \u2013 contract coverage, expired contracts Delivering effective, quality supplier contracts \u2013 contract drafting and enforceability of clauses, in a timely manner Building strong\/influential relationships with key HOD\u2019s \u2013 providing sound commercial advice Initiating and delivering contract process improvements \u2013 to drive efficiency and effectiveness gains. Demonstrating control over contracting process \u2013 correct measures in place to identify issues and risks in delivery.<\/p>\n
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\nKey Accountabilities
\nSafety:
\nMaintain the highest standard of health and safety performance by implementing a personal safety plan, exhibiting behaviours consistent with zero tolerance, leading by example with colleagues, team members and suppliers and acting in accordance with Kansanshi Health and Safety policies.
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\nLeadership:
\nBuilding ever-increasing capability within the Contracts Team.<\/p>\n
Influencing and ensuring alignment with Commercial strategic objectives.
\nProviding vision and setting targets that contribute to achieving Commercial and business objectives.
\nIdentifying opportunities for team development and driving initiatives to increase capability.
\nMeasuring the performance of the Contracts team \u2013 maintaining the performance dashboard.
\nEscalating issues that require support from senior leadership.
\nWorking closely with commercial staff, ensuring project proposals do not prejudice later negotiation stages relating to price or other contractual matters<\/p>\n
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\nProcurement Strategy Development and Application:<\/p>\n
Collaborate with key stakeholders and develop a whole-of-business category strategy for the spend portfolio
\nUnderstand long-term Operational requirements
\nConduct market research and analysis on the spend category, and identify supply market risks
\nConduct risk modeling and analysis on and develop mitigation actions
\nImplement and execute supply chain and performance improvement initiatives
\nEnsure documentation control of work instructions, forms, procedures, templates, etc.
\nDrive systems & process automation in the Commercial Department, especially the use and adoption of Power BI reports, and an automated Service Request platform that tracks duration at every stage of SRs being processed through to completion. The system must identify the workload of Contracts Officers and highlight SRs that are not being completed within the set times<\/p>\n
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\nSupplier evaluation, Selection & Relationship Management:<\/p>\n
Identify and develop alternative sourcing opportunities
\nConduct supplier analysis and recommendations
\nBuild knowledge on supply and demand by the Operational department
\nPlay a lead role in measuring supplier performance and delivering improved outcomes
\nSupplier data maintenance, data analysis, review and evaluation<\/p>\n
Sourcing, Negotiation and Execution:<\/p>\n
Negotiating, drafting and recommending agreements with external customers, including price, balancing commercial interests with acceptable commercial and legal risks to the company
\nAnalyze and recommend desired contractual terms based on operational requirements
\nLeading supplier negotiations, attending meetings, providing information to\/from suppliers
\nLead negotiations with strategic partners \/ potential new vendors
\nRe-evaluate and optimize existing supply agreements
\nManaging the tender process
\nUtilising existing contract templates to draft contracts suitable for the spend portfolio
\nContract management, implementation and execution
\nPreparing and keeping under review standard contracts and associated legal documents for all aspects of research and enterprise activity, including commercialization<\/p>\n
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\nService Delivery:<\/p>\n
Monitoring contracts\u2019 status and expiry dates and ensuring their renewal\/ replacement in a timely manner.
\nOperational and supplier relationship management
\nSupplier and customer issue resolution
\nFacilitate operational forecasting and planning
\nAnalyse operational requirements (support the development of Scopes of Work), including technical specifications and risks
\nProject management and implementation
\nProviding technical support where and when required
\nProviding training where needed
\nConducting reporting and performance analysis<\/p>\n
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\nGeneral:<\/p>\n
Alignment of the Contractsl function within the broader Kansanhi context
\nProvision of support, guidance and advice to the management team
\nUndertake other projects and tasks as allocated by your manager<\/p>\n
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\nProblem Solving
\nTypical problems may include:<\/p>\n
Gaining support from key stakeholders
\nAccess and accuracy of operational forecasts and historical data
\nWork through complex supply and project issues in a timely manner that doesn\u2019t affect the achievement of key milestones
\nConflict resolution with Operations and Supplier
\nUnderstanding Operational business goals and developing a trusted relationship with key stakeholders
\nInfluencing supply markets, assessing supplier performance and management of suppliers to keep aligned with the Kansanshi strategy<\/p>\n
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\nKey relationships<\/p>\n
Senior Operational representatives \u2013 Superintendent \/ Manager \/ Heads of Departments
\nSenior Commercial Team members
\nCommercial peers and juniors
\nLegal Counsel \u2013 Lusaka
\nCritical\/Strategic supplier representatives<\/p>\n
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\nLeadership Competencies
\nKey Behaviours
\n1. Fostering Teamwork and Collaboration
\nRecognise and use the skills of peers, encourage trust and open transparent communication and openly engage in difficult or \u201ccourageous\u201d conversations with other team members\/peers.
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\n2. Leading and Development\u00a0 People
\nShare information with peers and get their views when making decisions and proactively discuss difficult issues or concerns with peers to find constructive solutions.
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\n3. Maximising Strategic Effectiveness
\nBuild own knowledge and understanding of the operational and business strategy and effectively identify and manage key stakeholder relationships in your business\/function.
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\n4. Change and Innovation
\nHelp peers understand the drivers for change, lead and support change implementation efforts, show initiative by trying different methods of work and by changing methods that do not work.
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\n5. Operational Excellence
\nSet clear priorities and follow through on project plans
\nIdentify tas or procedures that could be improved and encourage peers to do the same.
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\n6. Sustainable Developmentks
\nConsider the future impact of today\u2019s decisions on peers, customers and the community, get input from key stakeholders when making decisions and solving problems and create solutions that maintain balance with regards to people, the planet and profit.
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\n7. Leading Self
\nTaking responsibility and accountability for own behaviour, performance and development.<\/p>\n
Operational delivery \u2013 Taking actions that maximise Kansanshi\u2019s performance and shareholder value
\nManaging External Relations \u2013 Anticipating, understanding and managing external views of the organisation in a way that strengthens corporate image and competitive advantage
\nDriving Change \u2013 Implementing change with determination and emotional commitment
\nLiving the Values \u2013 Dealing with colleagues, external stakeholders and employees at all levels in a straightforward, direct yet sensitive manner
\nBusiness Focused Collaboration \u2013 Leveraging the skills of the broader organisation for competitive advantage through a willingness to share ideas actively and persuasively, whilst learning from others<\/p>\n
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\nFunctional Competencies Required:<\/p>\n
Communication and engagement abilities
\nComprehensive understanding of identifying cost down opportunities of the markets in which they play
\nCommercial expertise to extract best value from suppliers and markets
\nUnderstanding of conducting sourcing programs
\nAbility to develop and present high-quality business case documentation with recommendations
\nNegotiations and contract drafting<\/p>\n
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\nInternal \/ External Impacts
\nThe incumbent in this role is required to liaise with Operational stakeholders and suppliers regularly on both strategic and tactical improvements to the performance of the spend portfolio. Due to the nature and size of Kansanshi, decisions made in this portfolio have the potential to shape local regions. The incumbent of this role needs to ensure that the stakeholders have the required information to make informed decisions.
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\nEducation & Qualifications
\nCollege\/University Education:<\/p>\n
Bachelor\u2019s Degree required in a commercial, engineering, commerce or law discipline.<\/p>\n
Other Qualifications:
\nLicenses\/Certifications:<\/p>\n
Member of a statutory body<\/p>\n
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\nLanguage:<\/p>\n
Excellent written and spoken English essential.<\/p>\n
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\nTechnical Skills
\nThe incumbent must have:<\/p>\n
Effective use of Microsoft tools (Word, Excel, PowerPoint)
\nHighly effective written and oral communication skills
\nStrong commercial acumen and negotiation expertise
\nEffective time management and personal organisational skills
\nStrong problem-solving, strategic and analytical capability.
\nAbility to formulate and present compelling strategies and business cases
\nAbility to achieve outcomes through influence and collaboration with others
\nChange management
\nFacilitation and\/or training skills
\nContract drafting<\/p>\n
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\nPersonal\/Interpersonal:<\/p>\n
Relationship building
\nConsulting skills
\nAbility to work with people at all levels of the organisation
\nConflict resolution
\nLogical and structured decision making
\nAbility to perform under pressure
\nAdaptability
\nHigh quality problem solving ability
\nAbility to work in virtual teams<\/p>\n
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\nRelevant experience
\nSuccessful track record in:<\/p>\n
Resource Sector, or other asset-intensive industry experience
\nA minimum of 7 years supervising\/managing a commercial\/contracts team
\nEnd-to-end category management with proven value delivery
\nDemonstrated ability to influence across a diverse stakeholder base
\nStrong understanding of procurement fundamentals, successfully delivering large complex projects
\nMarket knowledge, knowledge management, including processes, tools, management and evaluation
\nRisk management, including risk analyses
\nTactical and strategic negotiation
\nVendor and contract drafting\/management
\nOperating in an international context, including participation in global teams and working with people and organisations in different regions\/virtual teams<\/p>\n
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