JOB ADVERT: PROJECT SUPPORT OFFICER
\nCompany:\u00a0Project Management Center of Excellence (PROMCE)
\nLocation:\u00a0Lusaka, Zambia
\nJob Type:\u00a0Full-time
\nReports To:\u00a0Project Manager
\nRole Purpose:
\nThe Project Support Officer will provide technical and operational support to the Project Manager in advancing business development initiatives and ensuring the efficient delivery of project and business management consultancy services. The role requires strong organisational, analytical, and communication skills, with an emphasis on maintaining high-quality project standards.
\nKey Responsibilities
\n1. Project Coordination and Delivery<\/p>\n
Support project planning, scheduling, and progress tracking to ensure timely delivery of outputs.
\nCoordinate internal meetings, field activities, and logistics for project execution.
\nAssist in drafting reports, presentations, and project documentation.
\nSupport quality control and assurance processes for deliverables.
\nDocument lessons learned and contribute to the continuous improvement of project delivery processes.<\/p>\n
2. Business Development<\/p>\n
Support the preparation of technical and financial proposals for potential consultancies.
\nAssist in the development of concept notes and situational analyses for prospective projects.
\nEnhance institutional visibility through effective use of social media platforms (LinkedIn, Facebook) and website content management.<\/p>\n
3. Stakeholder Engagement<\/p>\n
Assist in organising and coordinating workshops, consultations, and stakeholder meetings.
\nSupport the development and maintenance of productive relationships with clients, partners, and collaborators.
\nPrepare communication materials and summaries for stakeholder engagements.<\/p>\n
4. Project Administration and Reporting<\/p>\n
Maintain accurate project records, correspondence, and filing systems.
\nSupport project monitoring, data collection, and preparation of progress reports.
\nAssist in budget preparation and expenditure tracking.<\/p>\n
Qualifications & Experience<\/p>\n
Bachelor\u2019s degree in Project Management, Business Administration, Economics, or a related field.
\nA Master\u2019s degree in a relevant field is an added advantage.
\nMinimum of 1\u20132 years\u2019 experience in project management, administration, or consultancy support.
\nProfessional certifications such as PRINCE2 or CAPM are an added advantage.
\nExperience in data analysis and report writing.
\nPrior experience in a project-based or consultancy environment is desirable.<\/p>\n
Key Skills & Competencies<\/p>\n
Strong project management and organisational capabilities.
\nExcellent research, analytical, and reporting skills.
\nGood written and verbal communication skills.
\nProficiency in Microsoft Office Suite and familiarity with project management software (e.g., MS Project, Asana).
\nAbility to multitask and prioritise competing demands effectively.
\nHigh level of initiative, accuracy, and attention to detail.
\nAbility to work collaboratively and deliver results under pressure.<\/p>\n
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