{"id":6842,"date":"2025-12-18T12:00:52","date_gmt":"2025-12-18T12:00:52","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/zambia\/job\/finance-and-administration-officer-at-skills-2-live-zambia\/"},"modified":"2025-12-31T00:14:11","modified_gmt":"2025-12-31T00:14:11","slug":"finance-and-administration-officer-at-skills-2-live-zambia","status":"expired","type":"job_listing","link":"https:\/\/jobs.dataaxisnode.com\/zambia\/?post_type=job_listing&p=6842","title":{"rendered":"Finance and Administration officer at Skills 2 Live Zambia"},"content":{"rendered":"

POSITION SUMMARY
\nFinance and Administration Officer shall be responsible for operationalising the organization\u2019s (i) financial management, (ii) administration and (iii) human resources policies in the Zambia country operation. MINIMUM REQUIREMENTS Bachelor\u2019s Degree in Accounting and a Post-Graduate Professional Qualification e.g. CIMA, ACCA or other comparable qualifications. At least 5 years of working experience, at least 3 of which must be in NGO environment; Demonstrable familiarity and experience with donor regulations; Thorough knowledge of and experience with Pastel Accounting Software and Quick Books; Experience with Human Resources management; Ability to present financial reports (orally and in writing). Be registered with the Zambia Institute of Chartered Accountants (ZICA).
\nRESPONSIBILITIES
\n1. Financial management
\n\u2022 Preparing organizational and project budgets for projects and budgetary control, i.e. ensuring expenditure is compliant to budgets,
\n\u2022 Providing financial advice\/guidance to the Country Programme team to ensure that activities are implemented optimally and effectively,
\n\u2022 Ensure all financial transactions strictly comply with organization policies and with donor contracts\/agreements, guidelines and regulations,
\n\u2022 Training\/inducting staff on the organization\u2019s finance, administration and human resources policies, donor contracts\/agreements, guidelines and regulations to ensure that their conduct guarantees compliance at all times,
\n\u2022 Prepare for annual external audits and respond to international auditors if required.
\n\u2022 Reporting to the Management on financial, human resources and administration.
\n2. Accounting
\n\u2022 Cash management; managing Petty Cash and ensuring that all petty cash transactions comply with the organization\u2019s cash management policy,
\n\u2022 Ensure that all financial records are complete, up to date and filed systematically,
\n\u2022 Accurately enter all daily transactions into the books of accounts, using Pastel and produce relevant reports, present these to the board for review and approval,
\n\u2022 Manage bank accounts and prepare periodic reconciliation statements,
\n\u2022 Scrutinize and release all requisitions for authorization by the Finance Manager in accordance with organization\u2019s financial management policies and established approval levels,
\n\u2022 Process payroll, calculate and remit tax and other statutory obligations; ZRA, NAPSA, NHIMA, and complete necessary returns,
\n\u2022 Management of debtors, creditors and reimbursements of employee expenses and ensuring timely payment to all creditors,
\n\u2022 Prepare monthly financial reports of each project for Director, Management Board and Board of Trustees,
\n\u2022 Perform month-end closing and year -end duties such as reconciliations, VAT reconciliations, PAYE returns, inventory lists, etc
\n\u2022 Responsible for procurement activities in accordance with organization\u2019s procurement policy,
\n\u2022 Provide assistance to program staff and project budget preparation.
\n\u2022 Responsible for consolidating all the programs and operational transactions for specific donors, for annual reports and for sharing with relevant stakeholders.
\n3. Administration & Human Resources
\n\u2022 Manage the country programme operations; logistics, security, IT, records management,
\n\u2022 Ensure registration requirements with various authorities are kept current at all times and files statutory returns and renewals
\n\u2022 Manage leases to make sure they are current and amendments are processed as required,
\n\u2022 Maintain asset registers, conducting regular stock control and update accounting records accordingly,
\n\u2022 Maintain personnel files and payroll administration using Belina Time Systems,
\n\u2022 Ensure all IT equipment is properly functioning, including security of information, backups etc.
\n\u2022 Maintain finance and administration files
\n\u2022 Carry out any other tasks as assigned by the Director.
\n\u2022 Handling labour relations issues of the organization.
\nSharing is Caring! Click on the Icons Below and Share<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/zambia.recruitment@youngafrica.org","_company_name":"Skills 2 Live Zambia","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-6842","job_listing","type-job_listing","status-expired","hentry","job_listing_region-zambia","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings\/6842","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/media?parent=6842"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job_listing_region?post=6842"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-types?post=6842"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}