OPPORTUNITIES
\nThe Zambia Civic Education Association (ZCEA) is a non-governmental, not-for-profit human rights organisation established in 1993 to promote and protect children\u2019s rights through civic education, advocacy, and community engagement. Together with Restless Development and Zambia Open Community Schools (ZOCS), ZCEA will work with children, communities, civil society organisations, traditional leaders and duty bearers to increase awareness, understanding and application of the Children\u2019s Code Act under the\u00a0EU-funded project, titled: Enhancing Civil Society\u2019s Role in Advancing Children\u2019s Rights and Supporting the Implementation of the Children\u2019s Code Act. The project will be implemented in the six districts:<\/p>\n
Central Province (Chibombo and Kabwe)
\nSouthern Province (Choma and Sinazongwe)
\nNorth-western province (Kalumbila and Solwezi).<\/p>\n
Project Duration:\u00a0This is a three-year four-month (40 months) fixed term contract beginning January 2026.
\nZCEA is inviting applications from qualified individuals who meet the minimum requirements to fill the following positions:
\nFinance and Administration Officer\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Location:\u00a0Lusaka
\nJob Purpose:\u00a0To work closely with the Head of Finance in all aspects of financial, administration and human resources management and ensure that ZCEA\u2019s policies and procedures are effectively implemented and complied with.
\nKey Responsibilities:Oversee all finance and accounting functions including budgeting; asset management; cash flow management; payroll; financial; monthly reconciliations, variance and accounts analysis in accordance with generally accepted accounting principles, and all other applicable laws, rules and guidelines for the EU funded project.
\nScope and duties:<\/p>\n
Coordinating financial management tasks, including managing day-to-day accounting functions such as posting transactions to the accounting package,
\nPrepare annual financial reports timely
\nPerform all bank and cash reconciliations monthly
\nTimely submission of financial reports to the FAM based on donor approved formats.
\nReview payments and liquidations from the Project Coordinators for correctness, accuracy and budget.
\nEnsure all project receipts are in line with EU rules and regulations.
\nOrient project and partner staff on the EU rules and regulations to ensure improved adherence to rules and regulations.
\nOverseeing the maintenance of financial records in compliance with donors\u2019 requirements.
\nEnsure accurate and organised filing system both electronic and physical
\nEnsure adherence to internal controls and ZCEA rules and regulations
\nAssist with preparation of annual accounts for the annual audit and to facilitate the audit process for the project.
\nEnsuring the effective coordination of all finance and administrative functions through appropriate maintenance of records.
\nSafeguarding all movable and immovable properties and management of all financial resources for the project.
\nDevelopment of a chart of accounts according to the EU approved budget for the project period.<\/p>\n
Qualifications<\/p>\n
Grade 12 School Certificate or equivalent
\nDegree in Accounting or equivalent
\nThree (3) years of experience with EU-funded projects or programs
\nA fully paid-up member of the Zambia Institute of Chartered Accountant (ZICA).<\/p>\n
Desired Personal Attributes<\/p>\n
Hands\u2010on use of a variety of accounting software packages such as Sage Pastel Evolution
\nExperience and demonstrated knowledge and experience with various donor regulations and control systems preferred
\nDemonstrated leadership, versatility, and integrity
\nExcellent written and oral communication skills
\nExcellent computer skills
\nAbility to prioritize multiple tasks and meet deadlines.
\nResult oriented and organisational capacity.
\nAbility to work with a team in a fast-paced environment
\nAnalytical skills and decision-making ability even in complex and sensitive situations
\nAble to undertake capacity building of ZCEA finance and non\u2010finance staff.<\/p>\n
Contract Types:
\nThese are full-time contracts valid for one-year and renewable upon production of quality deliverables and availability of resources.
\nCHILD PROTECTION AND SAFEGUARDING:
\nThe post-holder(s) will have regular contact with children and young people (e.g. once a week or more) or intensive contact (e.g. ten days or more within one month) as they work directly on the project. They will be responsible for the day-to-day implementation of project activities, including the distribution of food items during meetings and training. In line with the European Union Grant Contract Annexes and the Zambia Civic Education Association (ZCEA) Child Protection and Safeguarding Policy, ZCEA applies a zero-tolerance approach to sexual exploitation, abuse, and harassment (SEAH), all forms of harassment (including sexual harassment), and discrimination. All shortlisted and selected candidates will be subjected to safeguarding-compliant recruitment procedures, including reference checks, background screening, and a mandatory commitment to comply with ZCEA\u2019s safeguarding and code of conduct requirements.
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