{"id":7105,"date":"2026-01-15T12:00:59","date_gmt":"2026-01-15T12:00:59","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/zambia\/job\/school-secretary-with-library-oversight-at-acacia-school\/"},"modified":"2026-04-22T00:14:21","modified_gmt":"2026-04-22T00:14:21","slug":"school-secretary-with-library-oversight-at-acacia-school","status":"expired","type":"job_listing","link":"https:\/\/jobs.dataaxisnode.com\/zambia\/?post_type=job_listing&p=7105","title":{"rendered":"School Secretary with Library Oversight at Acacia School"},"content":{"rendered":"<p>Job Title:\u00a0School Secretary with Library Oversight<br \/>\nReports To:\u00a0Business Development Manager<br \/>\nLocation:\u00a0Acacia School, Livingstone, Zambia<br \/>\nEmployment Type:\u00a0Full-time, on site<br \/>\nPosition Overview:<br \/>\nWe are looking for a dynamic and organised School Secretary. You will be the first point of contact for Acacia School and play a key role in ensuring smooth daily operations. The position combines front-office reception duties, administrative and secretarial support, and oversight of the school library. The role requires professionalism, confidentiality, strong communication skills, and a warm, welcoming presence aligned with Acacia School\u2019s values.<br \/>\nKey Responsibilities<br \/>\n1.\u00a0\u00a0Reception &amp; Front Office Duties<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Serve as the first point of contact for parents, visitors, and stakeholders.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Receive, screen, and direct phone calls, emails, and visitors professionally.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Manage visitor sign-in and ensure school safety protocols are followed.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Provide accurate information regarding school procedures, events, and schedules.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Maintain a neat, welcoming, and organised reception area.<br \/>\n2.\u00a0\u00a0Secretarial &amp; Administrative Duties<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Provide administrative support to the Business Development Manager, and academic team.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Conduct town errands such as shopping and bank administration.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Prepare, type, and distribute official correspondence, letters, reports, and notices.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Maintain accurate student, staff, and school records (physical and digital).<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Manage filing systems and ensure confidentiality of school documents.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Assist with admissions paperwork, student transfers, and parent communication.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Support scheduling of meetings, appointments, and school events.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Record minutes of meetings when required.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Handle basic office supplies inventory and requests.<br \/>\n3.\u00a0\u00a0Library Oversight Responsibilities<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Manage the day-to-day operations of the school library.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Maintain an organised system for issuing and returning library books.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Keep accurate library records and inventory.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Ensure the library is tidy, safe, and conducive to learning.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Support learners and teachers in accessing reading and reference materials.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Promote a reading culture within the school.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Report damaged or missing books and recommend replacements.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Coordinate book donations and cataloguing when necessary.<br \/>\n4.\u00a0\u00a0Communication &amp; School Support<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Liaise professionally with parents, teachers, suppliers, and external stakeholders.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Assist with internal communication between departments.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Support school events, meetings, and activities as required.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Uphold Acacia School\u2019s policies, ethos, and values at all times.<br \/>\nRequired Qualifications &amp; Skills<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Certificate or Diploma in Office Administration, Secretarial Studies, Library Studies, or a related field.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Proven experience in a school or office administrative role is an advantage.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Strong written and verbal communication skills.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Computer literacy (Microsoft Word, Excel, email systems).<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Excellent organisational and time-management skills.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Professional appearance and courteous manner.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Ability to multitask and work under minimal supervision.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0High level of confidentiality and integrity.<br \/>\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0Friendly, patient, and child-centred approach.<br \/>\nSharing is Caring! Click on the Icons Below and Share<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/board@acaciaschool.com","_company_name":"Acacia School","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-7105","job_listing","type-job_listing","status-expired","hentry","job_listing_region-zambia","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings\/7105","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/media?parent=7105"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job_listing_region?post=7105"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/zambia\/wp-json\/wp\/v2\/job-types?post=7105"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}