Job Title:\u00a0Finance & Administration OfficerOrganization:\u00a0Here to Love (HTL)Duty Station:\u00a0HTL Offices, LusakaContract Duration:\u00a0One (1) year, renewable based on performanceTravel Requirement:\u00a0Occasional travel as project demandsStart Date:\u00a0Immediately
\nCareer counseling services<\/p>\n
About Here to Love (HTL)
\nHere to Love (HTL) is a vibrant, youth-led Zambian organization dedicated to empowering adolescents, young people, and persons with disabilities through health and education initiatives. The organization focuses on critical youth-related issues, with a strong emphasis on Sexual and Reproductive Health and Rights (SRHR), Gender, and Protection. As a youth-led entity, HTL values innovation, accountability, transparency, and results-driven programming.<\/p>\n
About the Project
\nThe Space to Lead (S2L) project, supported by SIDA and Plan International, focuses on CSO strengthening, influencing Gender, Protection, and SRHR. The project aims to create safe spaces for young-people engagement, policy influence, and the promotion of rights within the community.<\/p>\n
Role Overview
\nHTL is seeking a reliable, detail-oriented, and ethical Finance & Administration Officer to support the organization\u2019s financial management and administrative operations. The position holder will ensure accurate financial reporting, statutory compliance, and effective administrative support in line with organizational policies and donor requirements.<\/p>\n
Key Responsibilities
\n1. Financial Management & Reporting<\/p>\n
Maintain accurate and up-to-date financial records, including cashbooks, ledgers, and journals for all organizational accounts.<\/p>\n
Process payments, petty cash, and bank transfers in line with approved budgets and authorization procedures, ensuring all supporting documentation is verified.<\/p>\n
Support the Programme team in preparing activity budgets and monitor expenditure against approved budget lines to prevent over- or under-spending.<\/p>\n
Prepare monthly financial reports, bank reconciliations, and cash flow forecasts for senior management and stakeholders.<\/p>\n
Prepare financial statements and supporting documentation for internal and external audits.<\/p>\n
2. Statutory Compliance & Taxation<\/p>\n
Ensure timely computation, filing, and payment of statutory obligations, including:<\/p>\n
PAYE (Pay As You Earn)<\/p>\n
NAPSA (National Pension Scheme Authority) contributions<\/p>\n
NHIMA (National Health Insurance Management Authority) contributions<\/p>\n
Workers\u2019 Compensation<\/p>\n
Withholding Tax (WHT)<\/p>\n
Liaise with the Zambia Revenue Authority (ZRA) and other statutory bodies to ensure continuous compliance with applicable laws and regulations.<\/p>\n
3. Administrative & Operational Support<\/p>\n
Oversee day-to-day office administration, including management of utilities, office supplies, and equipment maintenance.<\/p>\n
Coordinate procurement of goods and services, ensuring competitive quotations are obtained and value for money is achieved in line with organizational procedures.<\/p>\n
Maintain an up-to-date fixed asset register and ensure all organizational assets are properly tagged and insured.<\/p>\n
Coordinate travel and logistical arrangements (transport, accommodation, and per diems) for staff undertaking project-related travel.<\/p>\n
4. Payroll Management<\/p>\n
Prepare the monthly payroll schedule, ensuring accurate calculation of salaries, benefits, and statutory deductions.<\/p>\n
Distribute payslips to staff electronically in a secure and confidential manner.<\/p>\n
Qualifications and Experience
\nEducation<\/p>\n
Minimum technician-level qualification such as ZICA Technician, ACCA Level 1 or 2, CIMA Certificate, or Diploma in Accountancy.<\/p>\n
A Degree in Accountancy or Finance will be an added advantage.<\/p>\n
Professional Affiliation<\/p>\n
Must be a paid-up member of the Zambia Institute of Chartered Accountants (ZICA).<\/p>\n
Experience<\/p>\n
Minimum of two (2) years\u2019 work experience in Finance and Administration.<\/p>\n
Prior experience working in an NGO or civic space, particularly with donor-funded projects, is a strong added advantage.<\/p>\n
Additional Consideration<\/p>\n
Alignment with HTL\u2019s youth-led organizational values will be an added advantage.<\/p>\n
Core Skills & Competencies<\/p>\n
Proficiency in accounting software such as QuickBooks, Sage\/Pastel, or Dove Payroll.<\/p>\n
Strong Microsoft Excel skills, including formulas and pivot tables, and general proficiency in MS Office applications.<\/p>\n
High level of attention to detail and accuracy in financial data entry and reporting.<\/p>\n
Strong ethical standards and ability to handle confidential financial information.<\/p>\n
Flexibility and willingness to travel to project sites as required.<\/p>\n
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