PROCUREMENT MANAGER
\nCavendish University Zambia is seeking a Procurement Manager to manage and direct the procurement of goods, services and works for Cavendish University Zambia (CUZ; the University) in compliance with applicable Zambian Procurement legislation and CUZ Procurement policies and guidelines, in order to facilitate efficient operations of the University. This includes identifying sources, conducting interviews with potential vendors, negotiating favourable supplier agreements, managing supplier and vendor contracts, and purchasing and liaising with all vendors\/suppliers and user departments.
\nThe Procurement Manager will also ensure implementation of, and adherence to, Procurement processes and procedures within the University.
\nKEY DUTIES AND RESPONSIBILITIES:
\n1.\u00a0\u00a0\u00a0\u00a0Procurement Process Management:<\/p>\n
Ensure effective and efficient operations of the Procurement Unit.
\nParticipate in, and contribute to, Management deliberations regarding matters affecting CUZ.
\nDevelop and implement the procurement policies as outlined by the University.
\nAdvise and guide the University on all procurement related matters.
\nAct as Secretariat to the CUZ Procurement Committee.
\nPrepare and agree procurement plan with key stakeholders.
\nPrepare and execute Purchase Requisitions; assist in coordinating with University staff on approvals.
\nSolicit for quotations, proposals and bids.
\nParticipate in the evaluation of quotations, proposals and bids received and prepare evaluation reports.
\nNegotiate prices, delivery and after-sale services with vendors.
\nConfirm delivery of goods and services.
\nParticipate in contract negotiations.
\nReview existing contracts with suppliers and vendors to ensure on-going feasibility.
\nEnsure that invoices for vendors are submitted to Finance for timely payment.
\nMaintain and update procurement records and ensure that copies are properly filed.
\nResolve procurement-related queries and disputes with relevant departments and outside parties such as suppliers and contractors.
\nMaintain records of purchases, pricing, and other procurement data.
\nPerform risk assessments on potential contracts and agreements.<\/p>\n
2. Vendor Management:<\/p>\n
\u00a0Maintain a database of vendors.
\nEvaluate vendor performance.
\nCheck invoices to ensure correct price, follow through to ensure that materials ordered have been received, examine the condition of materials received, and approve invoices for payment.
\nMaintain a record of contract prices as awarded and amendment thereof.
\nCreate and maintain good relationships with vendors\/suppliers.<\/p>\n
3.\u00a0\u00a0\u00a0\u00a0Planning\/ Reporting:<\/p>\n
Prepare and update the procurement work plan under the guidance of the Executive Director in line with Zambian procurement laws regulations and University procurement guidelines.
\nProvide procurement status updates to the end users and reports to management.<\/p>\n
4.\u00a0\u00a0\u00a0\u00a0Client Relation:<\/p>\n
Be responsible for the following up with management in the achievement of all program related procurement targets:
\nStaff Management.
\nStaff orientation (procurement).<\/p>\n
QUALIFICATIONS AND EXPERIENCE<\/p>\n
Bachelor\u2019s Degree from a reputable University in Purchasing and Supply or equivalent qualification (ZAQA-validated).
\nMaster\u2019s Degree from a reputable University would be an added advantage (ZAQA-validated).
\n5 years\u2019 relevant experience working in a large procurement unit, 2 of which should be at a supervisory level.
\nAn understanding of relevant procurement legislation.
\nValid ZIPS practicing certificate.<\/p>\n
COMPETENCIES AND ATTRIBUTES<\/p>\n
Ability to work well under pressure.
\nAnalytical and numeric\/computational skills
\nComputer skills including demonstrated hands-on experience in MS Office applications
\nDecision-making skills.
\nEmotional intelligence.
\nExcellent interpersonal skills with strong teamwork, networking and relationship building capabilities.
\nExcellent negotiation skills.
\nExcellent oral, written and online communication skills.
\nFexible & dependable.
\nHigh level accuracy and attention to detail.
\nHigh standards of integrity.
\nProblem-solving skills.
\nSelf-motivated and proactive.<\/p>\n
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