Description<\/p>\n
Name of the position: Finance Assistant
\nLocation:\u00a0\u00a0Mongu
\nContract duration:\u00a01 year with possibility of extension
\nStart Date:\u00a0As soon as possible
\nLine Manager:\u00a0\u00a0Finance and HR Manager
\nApplication deadline:\u00a0Applications will be processed on a rolling basis
\nPlease note that due to the high volume of applications, candidates may receive feedback up to 2 months from the date of application.
\nSalary: Candidates\u00a0will be informed\u00a0about the salary range in the beginning of the recruitment process\u00a0
\n\u00a0
\nPeople in Need\u00a0(www.peopleinneed.net)\u00a0works\u00a0in\u00a0Zambia\u00a0since 2017 delivering lifesaving and development\u00a0assistance\u00a0to vulnerable people in the sectors of nutrition, livelihoods, WASH,\u00a0environment\u00a0and good governance.\u00a0We are part of Alliance\u00a02015,\u00a0a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects.\u00a0Learn more here:\u00a0www.alliance2015.org
\nWe are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.\u00a0
\nPOSITION SUMMARY:\u00a0
\nThe Finance Assistant ensures accurate, transparent, and timely financial management across organizational operations, supporting both field offices and ongoing\/new projects. The role involves managing cash, advances, payments, bank postings, tax compliance, NAVISION administration, while facilitating smooth financial operations and reliable reporting to support organizational accountability.
\n\u00a0
\nMAIN DUTIES AND RESPONSIBILITIES\u00a0
\n\u00a0
\n1) Cash Management & Money Requests
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Act as cashier of the Mongu\u00a0ZMW\u00a0main cash box, including processing and settling advance requests for staff and field offices while ensuring proper cash control and accountability.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Summarize and track money requests from field offices.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ensure sufficient cash and bank balances; perform weekly and quarterly cash counts archived in ELO with at least 3 people present.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Conduct bank withdrawals.
\n2) Payments & Banking Operations
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Monitor and send regular reminders to staff with overdue open advances and follow up until clearance bi-weekly.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Process and track cash withdrawals and disbursements in line with approved procedures.
\n3) NAVISION\/ELO Administration & Project Support
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Upload supporting documents in ELO for all administrative and finance-related work.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ensure correct posting and linking of advances, clearances and vendor accounts in NAVISION.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Scan, file, and archive all finance-related documents both physically and in ELO, ensuring proper naming, completeness, and easy accessibility.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Collect and track all vendor contracts from all offices and submit them to the Contract Administrator for final filing.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Scan all AICS- funded related documentation (cover sheets, declarations, and supporting documents) in preparation for financial reporting.
\n4) Financial Recording & Reporting
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Supervise and verify bill\/invoice correctness (dates, amounts, suppliers, clarity, descriptions, signatures).<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Process and post cash transfers, advances, reimbursements, and payments with proper documentation.
\n5) Other
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Review Admin\/Finance manual periodically and suggest improvements.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Carry out any other tasks assigned by the line manager.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Attend all relevant meetings and trainings.<\/p>\n
Requirements<\/p>\n
Education & Qualifications<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Degree in Finance, Accounting, Economics, Business Administration, or related field.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Professional qualification (ZICA, ACCA, CIMA, or equivalent) is required.
\nExperience
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Minimum of 3 years experience in finance, accounting, or administrative financial operations.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Experience working in an NGO or non-profit organization with donor-funded projects and compliance requirements.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Familiarity with statutory, bank operations, and audit processes.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Experience working with project-specific financial management, preferably donor-funded projects.
\nTechnical Skills
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Proficiency in Microsoft Office Suite (Excel, Word, PoerPoint).
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Familiarity with NAVISION, ELO, or equivalent financial\/accounting systems.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Knowledge of payments, bank reconciliations, and project financial reporting.
\nCore Competencies
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 High integrity, accuracy, and attention to detail.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Strong analytical and problem-solving skills.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Effective communication and interpersonal skills.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ability to manage competing priorities and meet deadlines.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Team player with the ability to work independently when required.
\n\u00a0
\nPlease note that PIN never\u00a0ask for exchange of material,\u00a0services\u00a0or money\u00a0for\u00a0employment.\u00a0<\/p>\n
Benefits<\/p>\n
24 annual leave per year<\/p>\n
Contributions of Health Insurance (Nhima) as by Law.<\/p>\n
Buy vitamins and supplements<\/p>\n
Accident insurance for all injuries during work time.<\/p>\n
National pension scheme contributions as by law<\/p>\n
Extensive Capacity Building program, both internal and external trainings \u2013 Induction training.<\/p>\n
internal online opportunities, such as access to e-learning platform and webinars<\/p>\n
Month contribution for phone tariffs<\/p>\n
Annual Staff retreat<\/p>\n
International environments with opportunities to learn from other country programs<\/p>\n
Paternity leave of 5 days and maternity leave of 14 weeks<\/p>\n
Breastfeeding breaks for nursing colleagues<\/p>\n
Per diem for working and sleeping outside of duty town depending on the location.<\/p>\n
Friendly and fair environment in small collective structure where everyone knows each other.<\/p>\n
We have lunch break with meals available at the office (Lusaka\u00a0Office)<\/p>\n
2 health breaks per day.<\/p>\n
Salaries are according to People in Need Salary scale and shortlisted candidates to be informed about the salaries.<\/p>\n
\u00a0<\/p>\n
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