Type of contract :\u00a0Service Contract
\nLevel :\u00a0\u00a04
\nHiring Unit :\u00a0Education Sector (ED)
\nDuty Station :\u00a0Lusaka
\nWork location :\u00a0On site
\nDuration of contract\u00a0:\u00a011 months
\nHiring open to :\u00a0External candidates
\nApplication deadline (Midnight UTC+2 Time) :\u00a027\/02\/2026<\/p>\n
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism<\/p>\n
ORGANIZATIONAL CONTEXT<\/p>\n
In 2023, the United Nations Educational, Scientific and Cultural Organization (UNESCO) and Food and Agriculture Organization of the United Nations (FAO) signed the UN2UN Agreement. The purpose of the agreement is to support the implementation of the formal education component of the \u2018Facility for Action for Climate Empowerment to achieve the National Determined Contribution\u2019 (FACE NDC)\u2019 project which aims to empower all members of Zambian society towards achieving Zambia\u2019s NDCs in across key sectors such as forestry, agriculture and energy. The FACE-NDC project is being implemented in partnership with 5 Consortium Members namely; FAO (lead partner), UNESCO, the United Nations Institute for Training and Research (UNITAR); University of Zambia (UNZA) and Copperbelt University (CBU), drawing on the expertise and comparative advantages of each consortium partner.\u00a0 FACE-NDC is a seven-year project (2023\u20132030) and supports implementation of the National Climate Change Learning Strategy (NCCLS, 2019) by strengthening individual and institutional capacities.
\nIn addition to the FACE-NDC Project, Zambia is also benefiting from UNESCO\u2019s Capacity Development for Education (CapED) Programme since 2016. The CapED Programme is an extra-budgetary funding mechanism and programme approach created in 2003. With an overarching capacity development approach, the Programme seeks to improve the quality of education and increase learning opportunities, especially for girls and women and disadvantaged population groups. Through the CapED Programme in Zambia, UNESCO aims to help the country 1). develop and implement robust teacher standards, frameworks and policies that provide a clear guidance to attract, develop and retain quality teachers for improved education service delivery through a shared vision of professional teaching competencies and career prospect; 2). build the capacities of colleges of education to deliver quality teacher training programmes that are gender-responsive, inclusive and relevant to better equip teacher educators and teachers.<\/p>\n
UNESCO will organically combine the two wheels and help the Ministry of Education mainstream climate change education (CCE), education for sustainable development (ESD), gender-responsive pedagogy (GRP) in the curriculum and syllabus and develop relevant training materials in the framework of a comprehensive teacher policy. A blended approach will be used to enhance the skills and capacities needed to support the green transition.
\n\u00a0
\nUnder the overall authority of the UNESCO Director of the Regional Office for Southern Africa (ROSA) and the direct supervision of the Education Head of Unit, the Project\u00a0 Assistant will support and work closely with UNESCO\u2019s National Project Officer for Education based in Lusaka, who is also the main coordination of the CapED Zambia. On a day-to-day operational basis therefore, the Project\u00a0 Assistant will support and report to the National Project Officer based on Lusaka. Specifically, the Project\u00a0 Assistant will be responsible for providing programme and administrative support to the \u201cFacility for Action for Climate Empowerment to achieve the National Determined Contributions (FACE-NDC) project\u201d as well as the CapED Programme in Zambia.<\/p>\n
MAIN TASKS AND SERVICES<\/p>\n
The incumbent shall perform the following tasks:
\n\uf071 \u00a0 \u00a0Programming work:
\n\u2022 \u00a0 \u00a0Provide administrative and programmatic support towards effective and efficient implementation of the FACE-NDC under the Project\u00a0 Management\u00a0 Unit (PMU), \u00a0CapED and EduTech Zambia Project, aligning with SDG goals and national priorities.
\n\u2022 \u00a0 \u00a0Assist the National Programme Officer for education with monitoring, evaluation, and reporting to ensure alignment with UNESCO standards\u00a0 \u00a0and FACE-NDC, CapED and EduTech Zambia project results matrices.
\n\u2022 \u00a0 \u00a0Support planning, review, and monitoring of costed activity-based work plans and project budgets for effective implementation.
\n\u2022 \u00a0 \u00a0Maintain financial and statistical data for quarterly and annual donor reports, including SISTER\/UNESCORE\/Core Manager entries.
\n\u2022 \u00a0 \u00a0Coordinate and support the organization of meetings, events, and webinars related to programme activities.
\n\u2022 \u00a0 \u00a0Support management of financial resources for FACE-NDC and CapED work plan activities, ensuring compliance with UNESCO policies and internal controls.
\n\u2022 \u00a0 \u00a0Participate in internal and external meetings as required to represent programme interests.
\n\u2022 \u00a0 \u00a0Assist in organizing and reporting on local and regional conferences, training sessions, and workshops.
\n\u2022 \u00a0 \u00a0Support advocacy efforts to promote climate change awareness and behavior change at the country level.
\n\u2022 \u00a0 \u00a0Assist in mainstreaming climate change adaptation and sustainability into the education sector.
\n\u2022 \u00a0 \u00a0Collaborate with finance teams for reconciliation of activity funds and accurate financial tracking.
\n\u2022 \u00a0 \u00a0Support the preparation of documentation, draft terms of reference, and coordinate logistics for meetings, capacity-building events, and\u00a0 \u00a0communications with partners and stakeholders.
\n\u2022 \u00a0 \u00a0Assist in the preparation of concept notes for resource mobilization.<\/p>\n
Long Description<\/p>\n
Procurement:
\n\u2022 \u00a0 \u00a0Develop and maintain a database of reliable consultants and service providers; and ensure proper utilization of this database to source quotations for the provision of goods and services in compliance with UNESCO\u2019s rules and regulations on procurement.
\n\u2022 \u00a0 \u00a0Coordinate procurement of goods and services in accordance with project work plans, following principles set forth in UNESCO\u2019s Administrative Manual to ensure competitive selection that achieves value for money.
\n\u2022 \u00a0 \u00a0Procure tickets for staff and delegates attending scheduled regional programme events, assist and provide guidance in preparation of travel procedures.
\n\u2022 \u00a0 \u00a0Draft contracts and collate supporting documentation in preparation of activities to be implemented in accordance with project work plans.
\n\u2022 \u00a0 \u00a0Upload contracts to the organization\u2019s contract management platform and take responsibility for end to end management of open contracts.
\n\u2022 \u00a0 \u00a0Monitor and ensure that all conditions specified in established contracts are fully met by implementation partners or contractors, in consultation with relevant team members.
\n\u2022 \u00a0 \u00a0Monitor and follow up on contracts to ensure deliverables are submitted timeously by
\n\u2022 \u00a0 \u00a0implementing partners and or service providers as per established contracts, with escalation to relevant officers for arising issues
\n\u2022 \u00a0 \u00a0Initiate payment upon satisfactory performance and\/or delivery of goods or services
\n\u2022 \u00a0 \u00a0Coordinate the review of contract deliverables, ensuring that all conditions specified in established contracts are fully met by partners or contractors before payment is released.
\n\u2022 \u00a0 \u00a0Initiate payments upon satisfactory performance and\/or delivery of goods or services.
\n\u2022 \u00a0 \u00a0Conduct vendor due diligence and facilitate registration of new consultants and service providers as vendors in the global UNESCO vendor system and provide guidance to vendors to ensure compliance with UNESCO rules and regulations.
\n\u2022 \u00a0 \u00a0Review and follow up on request for purchase orders submitted by the implementing partners;
\n\u2022 \u00a0 \u00a0Prepare all international and in-country travel and Daily Subsistence Allowance (DSA) requests and follow up on related payments and liquidations of outstanding advances of DSA paid \u00a0to participants for events organised by UNESCO.<\/p>\n
Long Description<\/p>\n
Programme reporting:
\n\u2022 \u00a0 \u00a0Contribute to the preparation of progress reports and donor briefings, including annual and final reports \u00a0 for UNESCO ROSA and\u00a0 Headquarters.
\n\u2022 \u00a0 \u00a0Provide guidance and interpretation of administrative rules, regulations and procedures.
\n\u2022 \u00a0 \u00a0Manage and maintain an updated e-filing system to ensure efficient storage and retrieval of documentation relating to the programme and\u00a0 its operations; and ensure that these are available for making inputs to donor reporting as always required and audit purposes.
\n\u2022 \u00a0 \u00a0Collect & collate data (both internally and externally); analyze and then communicate information in both verbal and written formats to team\u00a0 members, program beneficiaries and other stakeholders in support of the team\u2019s objectives.
\n\u2022 \u00a0 \u00a0Track reporting timelines for projects; upload quarterly reports, and provide support with evaluations<\/p>\n
Long Description<\/p>\n
DURATION OF THE CONTRACT<\/p>\n
1 year, with possibility of extension depending on availability of funds and performance.<\/p>\n
COMPETENCIES \u2013 Core (C) & Managerial (M)<\/p>\n
Communication (C)
\nAccountability (C)
\nInnovation (C)
\nKnowlegde sharing and continuous improvement (C)
\nPlanning and organizing (C)
\nResults focus (C)
\nTeamwork (C)<\/p>\n
REQUIRED QUALIFICATIONS<\/p>\n
EDUCATION<\/p>\n
Completion of secondary level education required. Minimum of first level university degree in Education, Finance, Economics, Demography, Development Studies, Public Administration or degree related \u00a0to Climate Change Education or Education for Sustainable Development.
\n\u00a0
\nWORK EXPERIENCE
\n\u2022 \u00a0 \u00a0At least three (3) years of relevant work experience in project implementation administrative support function.
\n\u2022 \u00a0 \u00a0Good working knowledge and experience in education (especially in the field of teacher education and climate change education)
\n\u2022 \u00a0 \u00a0Relevant experience in project management, implementation and reporting
\n\u2022 \u00a0 \u00a0Work experience with an international organization or experience with the UN is considered as an added advantage<\/p>\n
Long Description<\/p>\n
SKILLS AND COMPETENCIES
\n\u2022\u00a0 \u00a0 Confident, assertive communicator who can work comfortably with diverse groups of people and across all levels.
\n\u2022 \u00a0 \u00a0Ability to handle high volume of work effectively and function in a fast-paced environment, attention to detail.
\n\u2022 \u00a0 \u00a0Ability to work as part of a team, to take initiatives and to provide quality and timely support and services.
\n\u2022 \u00a0 \u00a0Knowledge of UN rules and procedures as well as administrative practices is an added advantage.
\n\u2022 \u00a0 \u00a0Experience in working with government partners.
\n\u2022 \u00a0 \u00a0Knowledge of procurement procedures and procurement experience.
\n\u2022 \u00a0 \u00a0Able to prioritize work and manage deadlines.
\n\u2022 \u00a0 \u00a0Experience in handling web-based IT business applications (Microsoft, Sharepoint, contract management software, travel management software etc.)
\n\u2022\u00a0 \u00a0 Integrity\/Commitment to mandate;
\n\u2022 \u00a0 \u00a0Value Diversity
\n\u2022 \u00a0 \u00a0Working in teams
\n\u2022 \u00a0 \u00a0Communication information and ideas effectively
\n\u2022 \u00a0 \u00a0Results Orientation and Commitment to Excellence;
\n\u2022 \u00a0 \u00a0Knowledge Sharing and Continuous Learning
\n\u2022 \u00a0 \u00a0Conflict and self-management
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\nLANGUAGES
\n\u2022\u00a0 \u00a0 Fluency (oral and written) in English.
\n\u2022 \u00a0 \u00a0Fluency local language will be a plus.<\/p>\n
SELECTION AND RECRUITMENT PROCESS<\/p>\n
Please note that all candidates must complete an on-line application and provide complete and accurate information, by the above deadline.
\nTo apply, please visit the\u00a0UNESCO Careers website. No modifications can be made to the application once submitted.
\nThe process may include pre-recorded video interviews and\/or written assessments, interviews with a Panel, as well as reference checks. In addition, candidates may be requested to provide additional information which may be pertinent to the position\u2019s qualifications.
\nPlease note that all candidates, whether selected or not, will be informed of the outcome of their application in due course.
\nShort-listed candidates may also be added to Talent Pools; subject to their consent (i.e. Data Privacy Statement).<\/p>\n
ADDITIONAL INFORMATION<\/p>\n
UNESCO recalls that paramount consideration in the appointment of personnel shall be the necessity of securing the highest standards of efficiency, technical competence and integrity.
\nUNESCO applies a zero-tolerance policy against all forms of harassment.
\nlndividuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply.
\nAll applications will be treated with the highest level of confidentiality.
\nThe statutory retirement age at UNESCO is 65 years.
\nUNESCO does not charge a fee at any stage of the hiring process.<\/p>\n
\u00a0
\nQualified Female Candidates are encouraged to apply.<\/p>\n
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